HR Onboarding Admin

HR Onboarding Administrator

Campus Adventures Staffing Solutions (CASS)

Position: Part-Time | Contract-to-Hire | Work From Home
Compensation: $15.00 per hour
Schedule: Monday–Friday | 4–5 hours per day (20–25 hours weekly)
Typical Hours: 8:00 AM–1:00 PM, with some flexibility
Reports To: Director of Operations / HR Management

About Campus Adventures Staffing Solutions

Campus Adventures Staffing Solutions (CASS) partners with school districts across Texas to provide dependable, high-quality substitute teachers and education staffing solutions. We are passionate about supporting schools, keeping classrooms covered, and ensuring students have the educators they need to succeed.

Our team operates in a fast-paced, people-focused environment where reliability, teamwork, and a commitment to excellence make a difference every day.

Filling Classrooms. Fueling Success.

Position Overview

We are seeking a highly organized, dependable, and personable HR Onboarding Administrator to help guide newly hired substitute teachers through our onboarding process.

This individual will manage hiring documentation, coordinate background checks, distribute training materials, maintain accurate records, and ensure candidates progress efficiently through each onboarding stage.

This is an administrative HR position focused on onboarding approved candidates, not recruiting or interviewing.

Key Job Responsibilities

• New Hire Onboarding & Documentation: Process approved candidates through our Applicant Tracking System (ATS), distribute employment contracts and hiring documents, and verify completion.

• Background Check Coordination: Initiate district-specific background checks, provide fingerprinting instructions when necessary, track results, and follow up on outstanding requirements.

• Training Administration: Assign required training materials, monitor completion, and ensure onboarding requirements are satisfied.

• Candidate Communication & Support: Provide friendly, professional communication, answer onboarding questions, and proactively follow up to prevent delays.

• Recordkeeping & Compliance: Maintain accurate digital records, update applicant statuses and trackers, and ensure required documentation is complete.

• Final Clearance & Reporting: Verify that all onboarding requirements and district background approvals are complete before handing candidates off to the next department. Maintain daily progress reports.

Qualifications

• Previous experience in HR administration, onboarding, office administration, or a similar administrative role preferred.

• Strong computer skills and confidence navigating multiple software platforms, online forms, and digital records.

• Experience with Applicant Tracking Systems (ATS), HR software, or employee recordkeeping systems preferred.

• Excellent written and verbal communication skills.

• Strong organizational skills with exceptional attention to detail.

• Ability to manage multiple tasks, meet deadlines, and work independently in a remote environment.

• Ability to handle confidential employee information professionally and responsibly.

Characteristics of Our Ideal Candidate

We're looking for someone who takes ownership, follows through, and gets things done!

• Dependable & Accountable: Someone we can count on to show up, follow through, meet deadlines, and maintain consistent performance every day.

• Highly Organized: Enjoys managing details, tracking progress, and keeping multiple tasks moving efficiently.

• Personable & Professional: A warm, friendly communicator who makes candidates feel welcomed, informed, and supported.

• Detail-Oriented: Takes pride in accuracy and ensuring every document, record, and requirement is completed correctly.

• Self-Motivated & Proactive: Identifies what needs attention, takes initiative, and works independently without constant reminders.

• Adaptable & Tech-Savvy: Learns new systems quickly and thrives in a fast-paced environment where priorities may change.

Why Join Our Team?

At CASS, your work has a purpose! You'll play an important role in helping qualified educators get into classrooms while supporting the schools and students who depend on them.

This opportunity offers a part-time, work-from-home schedule, a supportive team environment, and the potential to transition from a contract position into a permanent role.

If you're organized, dependable, enjoy helping people, and love checking things off your to-do list, we'd love to hear from you!