Receptionist-Office Coordinator - Temporary

Receptionist and Office Coordinator - Temporary

Overview:

Discover Puerto Rico is seeking a responsible, bilingual Temporary Receptionist/Office Coordinator to serve as the first point of contact for our office through June 2027. This person will answer and route phone calls, welcome visitors and suppliers, keep the reception area running smoothly, and provide administrative support, including reconciling the CEO's business expenses.

Core Responsibilities:

Reception & Front Desk

• Answer, screen, and route incoming phone calls in English and Spanish in a courteous, professional manner.

• Take accurate messages and distribute calls, voicemails, mail, and correspondence to the appropriate team members.

• Greet and welcome visitors, notify staff of their arrival, and direct them appropriately while maintaining office security.

• Receive and coordinate access for service providers and suppliers (e.g., A/C technicians, electricians) and package delivery couriers.

• Keep the reception area clean, organized, and presentable at all times.

• Coordinate reception coverage with the Executive Assistant and other coordinators during absences.

CEO Expense Support

• Reconcile the CEO's business expenses and submit them through the expense reimbursement platform (Nexonia/Emburse), in accordance with the month-end close schedule established by Finance.

Administrative & Office Support

• Provide general administrative support to DPR team members and department heads, as needed.

• Receive, log, and distribute incoming packages and deliveries.

• Assist with facilities services and maintenance needs, coordinating with service providers as needed.

• Track office supply inventory and place orders when necessary.

• Monitor office conditions (cleanliness, lighting, keys, equipment, common printers) and notify the appropriate personnel.

• Support data entry, filing, document preparation, and other clerical tasks.

• Work on assigned special projects, as needed.

• Escalate any extraordinary issue within the area of responsibility to the People & Culture Senior Director.

Key Credentials:

Required

• Bachelor's Degree in Secretarial Sciences, Business Administration or related area

• 2 - 3 years of experience in office management or administrative roles

• Fully bilingual: strong written and verbal skills in English and Spanish

• Responsible, service-oriented and willing to serve and support an office team, with a professional phone manner

• Experience with expense management tools (Nexonia/Emburse), preferred

• Proficient in MS Office (Outlook, Word, Excel, PowerPoint, Teams)

• Basic knowledge of AI platforms and tools

• Excellent communication and organizational skills, with strong attention to detail

• Proven ability to multitask in a fast-paced environment

• High level of discretion when handling confidential and executive-level information

• Availability to work on-site, full-time, through June 2027

Work Schedule & Conditions:

• Duration: Temporary position from start date through June 2027.

• Hours: Full-time, Monday to Friday, 8:30 AM – 5:30 PM.

• Location: 100% on-site at the Discover Puerto Rico office; remote work is not available for this role.

• Environment: Fast-paced office with constant movement of staff, visitors, suppliers, and deliveries; may require occasional lifting of office supplies or packages (up to 25 lbs).

Please send your resumé in English

We work our temporary positions with a temporary external agency.

Discover Puerto Rico is an equal opportunity employer. All qualified candidates will be considered for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.