Executive Assistant II (Administrative Services Division) [St. John Hospital]

%3Cp class=%22MsoNormal%22 style=%22mso-margin-bottom-alt%5C:auto;mso-margin-top-alt%5C:auto;mso-pagination%5C:widow-orphan;text-align%5C:right;%22%3E%3Cspan style=%22color%5C:black;font-size%5C:16px;%22%3E%3Cspan lang=%22EN-US%22%3E%3Cstrong%3EApplication Deadline%5C: 23 November 2026%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22mso-margin-bottom-alt%5C:auto;mso-margin-top-alt%5C:auto;mso-pagination%5C:widow-orphan;text-align%5C:right;%22%3E%3Cspan style=%22color%5C:black;font-size%5C:16px;%22%3E%3Cspan lang=%22EN-US%22%3E%3Cstrong%3EDate of Issue%5C: 10 November 2026%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22mso-margin-bottom-alt%5C:auto;mso-margin-top-alt%5C:auto;mso-pagination%5C:widow-orphan;text-align%5C:right;%22%3E%26nbsp;%3C/p%3E%3Cp style=%22text-align%5C:center;%22%3E%3Cspan style=%22color%5C:black;font-size%5C:16px;%22%3E%3Cb style=%22mso-bidi-font-weight%5C:normal;%22%3E%3Cspan lang=%22EN-US%22%3E%3Cstrong%3E%3Cu%3EVacancy Notification Circular No.%3C/u%3E%3C/strong%3E%3C/span%3E%3Cspan style=%22mso-tab-count%5C:1;%22 lang=%22EN-US%22%3E%3Cstrong%3E%3Cu%3E%26nbsp;%3C/u%3E%3C/strong%3E%3C/span%3E%3Cspan lang=%22EN-US%22%3E%3Cstrong%3E%3Cu%3E HKIC261116%3C/u%3E%3C/strong%3E%3C/span%3E%3C/b%3E%3C/span%3E%3C/p%3E%3Ctable style=%22border-collapse%5C:collapse;%22%3E%3Ctbody%3E%3Ctr%3E%3Ctd style=%22height%5C:51.5833px;padding%5C:0cm 5.4pt;vertical-align%5C:top;width%5C:39.5749%;%22 width=%2242%%22%3E%3Cp class=%22MsoNormal%22 style=%22mso-margin-bottom-alt%5C:auto;mso-margin-top-alt%5C:auto;mso-pagination%5C:widow-orphan;%22%3E%3Cspan style=%22color%5C:black;font-size%5C:16px;%22%3E%3Cspan lang=%22EN-US%22%3E%3Cstrong%3ERank%26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %5C:%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3C/td%3E%3Ctd style=%22height%5C:51.5833px;padding%5C:0cm 5.4pt;vertical-align%5C:top;width%5C:60.4251%;%22 width=%2252%%22%3E%3Cp class=%22MsoNormal%22 style=%22mso-margin-bottom-alt%5C:auto;mso-margin-top-alt%5C:auto;mso-pagination%5C:widow-orphan;%22%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cspan lang=%22EN-US%22%3EExecutive Assistant II%3C/span%3E%3C/span%3E%3C/p%3E%3C/td%3E%3C/tr%3E%3Ctr%3E%3Ctd style=%22height%5C:53.5833px;padding%5C:0cm 5.4pt;vertical-align%5C:top;width%5C:39.5749%;%22 width=%2242%%22%3E%3Cp class=%22MsoNormal%22 style=%22mso-margin-bottom-alt%5C:auto;mso-margin-top-alt%5C:auto;mso-pagination%5C:widow-orphan;%22%3E%3Cspan style=%22color%5C:black;font-size%5C:16px;%22%3E%3Cb style=%22mso-bidi-font-weight%5C:normal;%22%3E%3Cspan lang=%22EN-US%22%3E%3Cstrong%3EDepartment / Hospital / Cluster%3C/strong%3E%3C/span%3E%3C/b%3E%3C/span%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cspan lang=%22EN-US%22%3E%3Cstrong%3E %26nbsp; %26nbsp; %26nbsp; %26nbsp; %5C:%3C/strong%3E%3C/span%3E%3Cspan style=%22mso-tab-count%5C:1;%22 lang=%22EN-US%22%3E%3Cstrong%3E%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3C/td%3E%3Ctd style=%22height%5C:53.5833px;padding%5C:0cm 5.4pt;vertical-align%5C:top;width%5C:60.4251%;%22 width=%2252%%22%3E%3Cp class=%22MsoNormal%22 style=%22mso-margin-bottom-alt%5C:auto;mso-margin-top-alt%5C:auto;mso-pagination%5C:widow-orphan;text-align%5C:justify;text-justify%5C:inter-ideograph;%22%3E%3Cspan style=%22font-size%5C:16px;%22%3EAdministrative Services Division / St. John Hospital / Hong Kong Island Cluster%3C/span%3E%3C/p%3E%3C/td%3E%3C/tr%3E%3Ctr%3E%3Ctd style=%22height%5C:128.396px;padding%5C:0cm 5.4pt;vertical-align%5C:top;width%5C:39.5749%;%22 width=%2242%%22%3E%3Cp class=%22MsoNormal%22 style=%22mso-margin-bottom-alt%5C:auto;mso-margin-top-alt%5C:auto;mso-pagination%5C:widow-orphan;%22%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cspan lang=%22EN-US%22%3E%3Cstrong%3EPay%26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %5C:%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3C/td%3E%3Ctd style=%22height%5C:128.396px;padding%5C:0cm 5.4pt;vertical-align%5C:top;width%5C:60.4251%;%22 width=%2252%%22%3E%3Cp class=%22MsoNormal%22 style=%22mso-margin-bottom-alt%5C:auto;mso-margin-top-alt%5C:auto;mso-pagination%5C:widow-orphan;%22%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cspan lang=%22EN-US%22%3EHK%2420,159 to HK%2424,503 per month%3C/span%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cspan lang=%22EN-US%22%3EUp to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.%3C/span%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size%5C:16px;%22%3E%26nbsp;%3C/span%3E%3C/p%3E%3C/td%3E%3C/tr%3E%3C/tbody%3E%3C/table%3E%3Cp%3E%3Cbr%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cstrong%3E%3Cu%3EKey Responsibilities%5C:%3C/u%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cbig%3E%3Csmall%3E1.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Provide administrative, secretarial and clerical support for daily operations and task implementation across a full range of administrative offices in St. John Hospital, including but not limited to filing, verify data / statistics, compile report / return, conduct simple analysis, documentation, and record keeping; coordinate meetings / activities and / or programs; prepare presentation papers / report, take meeting notes, and / or draft correspondences; maintain staff duty rosters, office facilities and equipment.%3C/small%3E%3C/big%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cbig%3E%3Csmall%3E2.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Assist in handling continuous quality improvement programs for Administrative Services Division, including to provide clerical supports to develop departmental policies, procedures, guidelines and operation manuals.%3C/small%3E%3C/big%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cbig%3E%3Csmall%3E3.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Provide executive and administrative support, particularly in Support Services and Local Supplies Offices.%3C/small%3E%3C/big%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cbig%3E%3Csmall%3E4.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Assist in office management, coordinate internal meetings / programmes / daily activities.%3C/small%3E%3C/big%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cbig%3E%3Csmall%3E5.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Handle enquiry and liaison work with internal and external stakeholders, including handling correspondences, to ensure effective and timely support.%3C/small%3E%3C/big%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cbig%3E%3Csmall%3E6.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Operate telephone system and alarm panels when necessary.%3C/small%3E%3C/big%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cbig%3E%3Csmall%3E7.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Perform general clerical duties and any other duties as assigned by supervisors.%3C/small%3E%3C/big%3E%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cbig%3E%3Csmall%3E%26nbsp;%3C/small%3E%3C/big%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22mso-pagination%5C:widow-orphan;%22%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cspan lang=%22EN-US%22%3E%3Cstrong%3E%3Cu%3EEntry Requirements%5C:%3C/u%3E%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22mso-pagination%5C:widow-orphan;%22%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cspan lang=%22EN-US%22%3E1. %26nbsp; %26nbsp;University Graduates; %3Cstrong%3EOR%3C/strong%3E %26nbsp; %26nbsp;%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22mso-pagination%5C:widow-orphan;%22%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cspan lang=%22EN-US%22%3E2. %26nbsp; %26nbsp;Completed F.5/S.5 with%5C:%26nbsp;%26nbsp;%26nbsp;%26nbsp;%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22mso-pagination%5C:widow-orphan;%22%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cspan lang=%22EN-US%22%3E%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp; i) %26nbsp;Passes in 5 subjects in the HKCEE, including English Language (Syl B)%26nbsp;and Chinese Language, or equivalent;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22mso-pagination%5C:widow-orphan;%22%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cspan lang=%22EN-US%22%3E%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp; %3Cstrong%3EOR%3C/strong%3E %26nbsp;%26nbsp;%26nbsp;%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22mso-pagination%5C:widow-orphan;%22%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cspan lang=%22EN-US%22%3E%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp; ii) %26nbsp;5 subjects in the HKDSE attaining the level specified below%5C:%26nbsp; %26nbsp;%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22mso-pagination%5C:widow-orphan;%22%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cspan lang=%22EN-US%22%3E%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp; - Level 2 in English Language and Chinese Language; %3Cstrong%3Eand%3C/strong%3E %26nbsp;%26nbsp;%26nbsp;%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22mso-pagination%5C:widow-orphan;%22%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cspan lang=%22EN-US%22%3E%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp; - Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum%26nbsp;of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent%26nbsp;%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22mso-pagination%5C:widow-orphan;%22%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cspan lang=%22EN-US%22%3E%3Cstrong%3E%26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp; AND %3C/strong%3Ediploma in a specialized function%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22mso-pagination%5C:widow-orphan;%22%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cspan lang=%22EN-US%22%3E%26nbsp;%3C/span%3E%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cstrong%3E%3Cu%3EPreferred Attributes%5C:%3C/u%3E%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cbig%3E%3Csmall%3E1.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Experience in providing secretariat / executive support in healthcare setting will be an advantage.%3C/small%3E%3C/big%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cbig%3E%3Csmall%3E2.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Proficient in PC applications, including English and Chinese word processing, MS Word, MS Excel and MS PowerPoint, etc.%3C/small%3E%3C/big%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cbig%3E%3Csmall%3E3.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Good command of both spoken and written English and Chinese.%3C/small%3E%3C/big%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cbig%3E%3Csmall%3E4.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Good communication, interpersonal and organizational skills.%3C/small%3E%3C/big%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cbig%3E%3Csmall%3E5.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Strong team spirit, able to work independently under pressure and accomplish tasks within tight schedule, and dedicated to quality service.%3C/small%3E%3C/big%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cbig%3E%3Csmall%3E6.%26nbsp;%26nbsp;%26nbsp;%26nbsp;High flexibility and adaptability to perform diverse administrative duties.%26nbsp;%3C/small%3E%3C/big%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cbig%3E%3Csmall%3E7.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Willing to work in different working locations on a project basis to meet service needs of the department, if required.%26nbsp;%3C/small%3E%3C/big%3E%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cbig%3E%3Csmall%3E%26nbsp;%3C/small%3E%3C/big%3E%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cstrong%3E%3Cu%3ERemarks%5C:%3C/u%3E%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size%5C:16px;%22%3E1. Please refer to%26nbsp;%3C/span%3E%3Ca href=%22https%5C://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf%22%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cu%3Ehttps%5C://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf%3C/u%3E%3C/span%3E%3C/a%3E%3Cspan style=%22font-size%5C:16px;%22%3E for “Notes to Applicants”.%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size%5C:16px;%22%3E2.%26nbsp;Serving Staff who have completed F.5/S.5 or equivalent and have 2 years’ relevant experience within HA may also be considered.%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cspan lang=%22EN-US%22%3E%3Cstrong%3EPlease submit online application on or before %3Cu%3E23 November 2026%3C/u%3E. %3C/strong%3E%3C/span%3E%3Cspan style=%22mso-bidi-font-family%5C:Calibri;mso-bidi-theme-font%5C:minor-latin;%22 lang=%22EN-US%22%3E%3Cstrong%3EPlease note that only online applications submitted via Hospital Authority Careers Webpage would be processed.%26nbsp;%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-size%5C:16px;%22%3E%3Cspan style=%22mso-bidi-font-family%5C:Calibri;mso-bidi-font-weight%5C:bold;mso-bidi-theme-font%5C:minor-latin;%22 lang=%22EN-US%22%3EFor enquiries, please telephone 2595 6953.%3C/span%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22font-size%5C:16px;%22%3E%26nbsp;%3C/span%3E%3C/p%3E