Billing and Accounting Associate

Title: Billing & Accounting Associate

Reports to: General Manager – Stock Management and Order Processing

Location: DMG MORI USA, Hoffman Estates, IL
DMG MORI USA, Chicago, IL

Hours: Monday through Friday, 8:30am to 5:30pm

Classification: Non Exempt

Travel: 5%

Employment is conditioned on DMG MORI's ability to obtain and maintain any necessary export licensing.

Position Summary

The Billing and Accounting Associate supports customer billing, Tariff invoice processing, revenue recognition, financial documentation, and related accounting activities. This position works closely with local sales administrators, Accounts Receivable teams, and other internal teams to ensure machine sales, billing requests, and financial records are processed accurately and on time.

Essential Job Functions

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements below represent the knowledge, skills, and abilities required for the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Responsibilities include, but are not limited to:

• Processes customer invoices, Tariff invoices, and machine purchase transactions daily.

• Processes monthly import-duty invoices.

• Evaluates contracts and supporting documentation to determine the appropriate revenue-recognition and accounting treatment.

• Tracks and confirms the status of machine sales and billing requests weekly in coordination with local sales administrators.

• Maintains supporting documentation for financial transactions.

• Updates and maintains physical and electronic accounting and sales records.

• Prepares and reports billing, turnover, margin results, and projections on a regular basis.

• Supports general accounting, billing, and departmental projects.

• Performs other related duties as assigned.

Required Qualifications

• Intermediate to advanced Microsoft Excel skills.

• Ability to manage multiple assignments and deadlines simultaneously.

• Strong attention to detail and commitment to accuracy.

• Strong organizational and workload-prioritization skills.

• Strong verbal and written communication skills.

• Ability to establish and maintain effective working relationships in a team-based environment.

Preferred Qualifications

• Experience in bookkeeping, accounting, billing, finance, or a related function.

• Bachelor's degree in accounting, finance, business administration, or a related field.

• Experience in the manufacturing industry.

• Experience with SAP or a comparable enterprise resource planning system.

• Experience with customer billing, revenue recognition, or sales-order processing.

Work Environment

This position primarily operates in a general office environment. Periodic exposure to manufacturing environments may occur. Manufacturing areas may contain hazards associated with noise, electricity, chemicals, heavy equipment, and automated or manually operated machinery. Employees must follow all applicable workplace safety requirements.

Physical Demands

Frequently: Sitting at a desk, using computers and telephones, and performing repetitive hand, wrist, arm, and shoulder movements.

Periodically: Standing, walking, bending, and stooping.

Occasionally: Lifting, pushing, pulling, and moving objects.

DMG MORI USA is an Equal Opportunity Employer. We maintain a drug-free workplace and conduct pre-employment substance-abuse screening in accordance with applicable law.