Executive Assistant

Welcome to Halperns Steak & Seafood! We are excited that you are thinking about opportunities with us, and we have an amazing story to share. Here's a quick glance of who we are and the impact you could have on the food service industry. There's a seat at our table for you...

Position Summary

Halpern's Steak & Seafood is seeking a highly experienced Executive Assistant to provide strategic, high-level administrative support to our Senior Vice President (SVP) and additional senior leaders.

This role requires a seasoned executive support professional with a proven track record of working directly with senior-level leadership, managing complex executive schedules, anticipating business needs, and independently navigating competing priorities.

The ideal candidate is polished, proactive, highly organized, and tech-savvy, with exceptional judgment, discretion, and the confidence to operate in a fast-paced executive environment. This is an opportunity for an experienced Executive Assistant who understands the demands of supporting senior leadership and takes pride in being a trusted, dependable partner.

Key Responsibilities

• Provide comprehensive, high-level administrative support to the SVP and up to two additional senior leaders.
• Independently manage complex executive calendars, prioritize competing requests, anticipate scheduling conflicts, and make informed decisions regarding executive time.
• Coordinate business travel, including flights, accommodations, ground transportation, and detailed itineraries, while proactively managing last-minute changes.
• Prepare and process executive expense reports, invoices, and other administrative documentation.
• Coordinate executive leadership meetings, conference calls, and company events, including agendas, presentations, meeting materials, and follow-up action items.
• Draft, prepare, and edit professional correspondence, executive-level communications, reports, and presentations.
• Track executive priorities, projects, deadlines, and deliverables to ensure timely follow-through.
• Serve as a trusted liaison between senior leadership, internal departments, external business partners, and other key stakeholders.
• Handle confidential business matters, sensitive communications, and executive-level information with the highest level of discretion.
• Conduct research, compile and analyze data, and support special projects and strategic business initiatives.
• Leverage Google Workspace and AI-powered tools, including Google Gemini, to streamline administrative processes, improve efficiency, and support executive productivity while maintaining confidentiality and company data security standards.
• Anticipate executive needs, proactively identify potential challenges, and recommend solutions before issues arise.
• Establish and maintain strong professional relationships across all levels of the organization.
• Perform additional duties and responsibilities as assigned.

Qualifications

Required:

• High school diploma or equivalent.
• Minimum of 4 years of progressive administrative experience, including at least 3 years of direct executive-level support experience working with senior leaders such as Vice Presidents, Senior Vice Presidents, C-suite executives, or equivalent leadership positions.
• Demonstrated experience independently managing complex executive calendars, coordinating executive travel, preparing leadership communications, and handling confidential business matters.
• Proven ability to support multiple senior leaders, manage competing priorities, and exercise independent judgment with minimal supervision.
• Advanced proficiency in Google Workspace, including Gmail, Google Calendar, Google Docs, Google Sheets, Google Slides, and Google Meet.
• Comfortable leveraging AI-powered tools, including Google Gemini, to enhance productivity, streamline workflows, and support executive-level business needs.
• Exceptional organizational skills, attention to detail, and ability to anticipate needs rather than simply respond to requests.
• Excellent written and verbal communication skills, with the ability to interact confidently and professionally with senior executives and key stakeholders.
• Demonstrated ability to handle highly sensitive and confidential information with sound judgment and discretion.
• Strong problem-solving skills, adaptability, and the ability to remain composed in a fast-paced, high-demand environment.
• Proven ability to take ownership of responsibilities, work independently, and consistently deliver high-quality results.

Preferred:

• Associate degree or higher in Business Administration or a related field.
• Experience supporting an SVP, C-suite executive, or multiple senior executives simultaneously.
• Experience coordinating executive leadership meetings, business reviews, and special projects.
• Experience using Google Gemini or similar AI tools for executive communications, research, presentations, and workflow optimization.
• Experience in food distribution, manufacturing, or a related industry.

What We're Looking For

We are seeking an established executive support professional who brings experience, confidence, and a proactive approach to supporting senior leadership.

The successful candidate will understand the pace, expectations, and level of discretion required when working closely with senior executives. They will be comfortable making independent decisions, managing complex priorities, and anticipating needs without requiring constant direction.

Above all, we value someone who is dependable, resourceful, adaptable, and capable of becoming a trusted partner to our leadership team.

You are required to provide your most recent employment experience for your application to be considered complete.

BE PART OF AN AMAZING CULTURE WHERE WHAT MATTERS TO YOU, MATTERS TO US!

Halperns' Steak & Seafood values our customers and understands that their success is largely dependent upon their workforce. To demonstrate our commitment to our partnership, we will require any candidate who works for a Halperns' Steak & Seafood customer to provide a letter of support from their management if they are selected for the interview process.

Equal Employment Opportunity is a matter of policy at Halperns' Steak & Seafood. and we are committed to a work environment in which all individuals are treated with respect and dignity.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or status as a qualified individual with disability. If you require reasonable accommodation for any part of the application or hiring process due to a disability, please submit your request to halpernshr@gfs.com and use the words “Accommodation Request” in your subject line.