Payroll Coordinator

The Opportunity

We are seeking a detail-oriented and motivated Payroll Coordinator to join our Payroll team. This role is ideal for someone who has hands-on payroll experience, enjoys working with data and technology, and is eager to continue building their payroll knowledge and expertise.

Reporting to the Payroll Manager, the Payroll Coordinator will support day-to-day payroll activities, assist with payroll processing and reconciliation, and help ensure employees are paid accurately and timely. We’re looking for someone who brings strong attention to detail, a problem-solving mindset, and a genuine interest in learning, developing, and taking on increasing responsibility.

What You’ll Do

· Support payroll processing activities and help ensure accurate and timely payroll results.

· Review payroll data and identify discrepancies that require research or correction.

· Assist with payroll reconciliations, audits, reporting, and other payroll-related activities.

· Research and respond to employee payroll questions in a timely and professional manner.

· Partner with Payroll, HR, Finance, and other teams to resolve payroll-related issues.

· Maintain accurate payroll records and handle sensitive employee information with appropriate confidentiality.

· Use Excel to organize, analyze, reconcile, and validate payroll data.

· Leverage AI and other technology tools, where appropriate, to support productivity, research, analysis, and continuous process improvement.

· Participate in process improvements and identify opportunities to make payroll processes more accurate and efficient.

· Demonstrate curiosity and a willingness to learn new tools, technologies, and payroll processes.

· Take on additional payroll responsibilities as knowledge and experience grow.

What We’re Looking For

· 2–5 years of payroll or closely related experience, with hands-on exposure to payroll processes.

· Working knowledge of payroll concepts and a desire to deepen that knowledge.

· Intermediate Excel skills, including comfort working with formulas, lookups, filters, PivotTables, and larger data sets.

· Strong interest in learning and adopting AI and emerging technologies to enhance productivity and improve ways of working.

· Strong attention to detail and a commitment to accuracy.

· Ability to research issues, think critically, and follow problems through to resolution.

· Strong organizational and time-management skills, particularly when working against payroll deadlines.

· Clear and professional written and verbal communication skills.

· Ability to handle confidential and sensitive information with discretion.

· Curiosity, initiative, and a willingness to continuously learn and develop.

Preferred, but Not Required

· Experience with Workday Payroll or Workday HCM.

· Experience using AI tools in a professional setting to support productivity, research, data analysis, or process improvement.

· Experience working with payroll reports, reconciliations, audits, or payroll-related data

Salary Range - $85,000–$100,000

Team

Business FinanceFull time

Location

New York

Contract type

Permanent Contract

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

Herbert Smith Freehills Kramer is an equal opportunity employer. The firm is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives. The firm does not discriminate on the basis of race, color, creed, religion, sex, national origin, veteran status, mental or physical handicap or disability, age, citizenship status, alienage, ancestry, marital status, sexual orientation, gender identity, or expression or any other criteria prohibited under applicable federal, state or local law.