Part- Time Weekend Residential Receptionist

Working Days/Hours:

Saturday and Sunday 2:30p - 10p

PERFORMANCE RESPONSIBILITIES:

1. Respond to all incoming and outgoing telephone calls in a professional manner, directing in-coming calls to the appropriate staff member.
2. Greet all visitors to the Residence and announce their arrival to appropriate personnel.
3. Keep a log of students being picked up, the time, the person that picked them up and what time the student will be returned.
4. Keep the Nurse and Division Directors advised of each student's return. Call the appropriate person to return the student to his/her division.
5. Maintain coverage of the phone and the desk at all times.
6. Forward parent questions to the individual in charge of division.
7. Separate and distribute paper supplies to each division.
8. Type and proofread Individual Service Plans as assigned.
9. Assist in taking sick calls if Supervisor is unavailable. Fill out a report of attendance and insert it in the Division Directors notebook.
10. Maintain and bring daily to the Education Office the inter-office paperwork/correspondence envelope.
11. Prepare and Review necessary items for students community activities; such as van key, money vehicle log.
12. Maintain the reception area and keep it neat and orderly.
13. Maintain an adequate supply of necessary and frequently used forms.
14. Perform other related duties as assigned by the Supervisors and Residential Directors.

Qualifications:

• High School Diploma or equivalent
• Minimum one year secretarial /office experience required
• Computer knowledge required
• Must be able to work in a fast paced environment, possess strong communication skills and be able to prioritize and organize
• Ability to work in a multicultural environment