Administrative Assistant for Student Affairs

Title: Administrative Assistant for Student Affairs

Reports To: Athletic Director/Title IX Coordinator/Business Affairs – building matters; Superintendent or Designee – district-wide matters

Job Goal: To assist the Administration in providing students with extracurricular athletics and student activities that will foster physical and social development, a sense of worth and competence, a knowledge and understanding of the pleasures of sport and social activities, and the principles of fair play.

Terms of Employment: Twelve (12) months a year. Ability to work a flexible schedule to include evening activities. Salary and work year to be established by the contract between the District and its support personnel.

Evaluation: Performance will be evaluated in accordance with the provisions of the Board's policy on Evaluation of Classified Personnel.

Salary: $44,585.00

Qualifications

• Minimum Bachelor's degree (preferably in Education, Business, Sociology, or Human Services).
• Ability to work with district staff, students, and families so as to establish a sound attitude toward public education.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Performance Responsibilities

• Assists the administration in implementing policies and rules governing student athletic (High School and Middle School) and other student activities.
• Assists student athletes with the physical and academic requirements of eligibility for participation in each sport and helps verify each athlete's eligibility. Informs student athletes regarding physical education packets, recertification forms, and announcements of exam dates. Ensures that recertification and physical forms are input into the scheduling website and assigned to the appropriate athletic team.
• Is proficient in the use of the scheduling website to confirm and distribute all schedules for sports, contest officials, and transportation for fall, winter, and spring. Distributes information to all opposing teams, schools, newspapers, police, photographers, city, maintenance, and radio stations.
• Executes game change forms for cancellations and game reschedules due to weather, fields, gym, etc. Notifies coaches, officials, the district transportation office, accounts payable, maintenance, contest workers, and athletic trainers.
• Submits student athletic eligibility to PIAA for all varsity sports by the appropriate deadlines for fall, winter, and spring sports.
• Generates rosters for all sports and distributes them to all staff members inside schools.
• Verifies police and security staff for all games and student activities. Communicates with the Business Office to distribute game officials' checks.
• Ensures the procurement of Port-a-Potties and other rental equipment for use at games and activities at the high school stadium.
• Forwards bus requests to the Transportation Office, including all high school activities, sports, field trips, band, choir, and student buses for games. Verifies buses and times for the date of the event, along with driver contact information.
• Assists in the management of the district web page and/or social media to promote and inform the community on activity-related news such as athletics, concerts, and musicals.
• Assists the administration with the overall program of extra-curricular athletics, both intramural and interscholastic.
• Assists in the preparation and maintenance of the athletic program budget.
• Assists with the creation of extracurricular programs designed to foster support for the athletic teams and school spirit among non-participants.
• Assists the administration in planning and coordinating school assemblies.
• Assists the administration with supervision of student attendance at district athletic events and after-school activities.
• Works with the music and art departments to assist with recruiting students into their membership.
• Supports all band, choir, and musical performances.
• Works with attendance officers to create and implement a mentoring program to support at-risk students with social and academic goals at the secondary level.
• Performs such other tasks and assumes such responsibilities as the supervisor(s) may from time to time assign.