Administrative Assistant II, Substitute Office

QUALIFICATIONS:

1. High school diploma or GED equivalent.
2. Three (3) years of administrative secretarial experience or three (3) years of experience in human resources.
3. Proficient in the use of personal computer software such as Microsoft Word, Excel, and PowerPoint.
4. Ability to quickly learn various Human Resources computer programs.
5. Experience utilizing and maintaining a variety of databases with the ability to export data and reports from a variety of sources.
6. Demonstrated ability to work with a wide range of individuals and complex issues.
7. Demonstrated personal integrity and ability to maintain confidentiality.
8. Ability to perform a variety of tasks and change assignments on short notice, with little or no direction.
9. Ability to multitask various administrative activities.
10. Strong and effective oral and written communication skills required.
11. Strong organizational skills required.
12. Strong decision-making skills to support the best interests of the district.

TERMS OF EMPLOYMENT:

244 days

SALARY/PAYGRADE:

$36,259 – CP5

Salary Range (based on experience) as set by the Board of Trustees for the school year.

ESSENTIAL FUNCTIONS:

1. Manage and organize the daily operations of the Substitute Office and manage a high volume of calls and emails with the ability to prioritize appropriately
2. Assist with the daily management of the District’s Frontline Absence Management System
3. Maintain badge printing and supply management
4. Maintain the personnel files of all substitutes and temporary workers, including, but not limited to, transcripts, teaching certification, paraprofessional certification, service records, onboarding documents, etc.
5. Compile, maintain, file, and secure all physical/electronic reports, records, and other required documents for staff.
6. Work collaboratively and maintain regular communication with the district’s campus/department substitute representatives.
7. Manage the I-9 process for substitutes and temporary workers, including assisting new employees with initial completion, reverifications, and resolving issues.
8. Monitor the Substitute Office email inboxes and correspondence.
9. Coordinate and prepare for various substitute-related training
10. Prepare and run reports.
11. Maintain confidentiality of information.
12. Assist with special projects as needed.
13. Assist with organization of CFISD Career Fair and participate in substitute recruiting efforts.
14. Promote and support the goals of the Human Resources department.
15. Perform other duties as assigned by the director/assistant director of the Substitute Office.
16. Regular and reliable attendance is an essential job function.

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

APPLICATION INFORMATION:

Human Resources

Phone: 281-897-4189

DEADLINE TO APPLY:

Until filled

Applications will be reviewed

Not all applicants will be interviewed

Hiring Managers may choose to email you regarding this
application. Please monitor your email regularly for any communication.