Executive Officer

%3Cfigure class=%22image%22%3E%3Cimg style=%22aspect-ratio%5C:850/172;%22 src=%22https%5C://dli.mt.gov/_images/banners/banner-ESD.png%22 width=%22850%22 height=%22172%22%3E%3C/figure%3E%3Cp%3E%3Cstrong%3EThe position is required to be in office 3 days a week in Helena. %26nbsp;%3C/strong%3E%3C/p%3E%3Cp%3E%3Cstrong%3ENote%5C: Employees for the State of Montana must reside within Montana. All applications and required application documents must be submitted through the MT Careers site at%5C: %3C/strong%3E%3Ca href=%22https%5C://mtstatejobs.taleo.net/careersection/200/jobdetail.ftl?job=26142056%26amp;tz=GMT-07%3A00%26amp;tzname=America%2FDenver%22%3E%3Cstrong%3Ehttps%5C://mtstatejobs.taleo.net/careersection/200/jobdetail.ftl?job=26142056%26amp;tz=GMT-07%3A00%26amp;tzname=America%2FDenver%3C/strong%3E%3C/a%3E%3C/p%3E%3Cp%3EAre you passionate about public protection and professional excellence? The Professional Licensing Bureau, part of the Employment Standards Division (ESD) at the Montana Department of Labor %26amp; Industry (DLI), is looking for an Executive Officer to play a key role in supporting multiple licensing boards and programs.%3Cbr%3E%3Cbr%3EIn this position, you%27ll help ensure that Montana%27s licensed professionals meet the required standards while also protecting the public and strengthening the workforce that communities across the state rely on. You will collaborate with licensing boards to carry out their duties, guide professional licensing processes, and contribute to transparent, compliant operations.%3Cbr%3E%3Cbr%3EWe offer a growth-oriented environment that values continuous improvement, accuracy, and outstanding customer service. If you%27re ready to make a meaningful impact, we%27d love to hear from you.%3C/p%3E%3Cp style=%22font-family%5C:Arial;%22%3E%3Cspan style=%22color%5C:#1f4e79;font-family%5C:%27Tahoma%27,sans-serif;font-size%5C:11pt;%22%3E%3Cspan style=%22line-height%5C:107%;%22%3E%3Cstrong%3EMISSION STATEMENT%5C:%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp%3EEmpowering all Montanans through work and opportunity.%3C/p%3E%3Cp%3EIt%27s about the people and the impact we make in our communities every day. We are proud of our open, team-based, supportive, and collaborative work environments. Learn more about DLI%26nbsp;%3Ca href=%22http%5C://dli.mt.gov/%22%3Ehere.%3C/a%3E%3C/p%3E%3Cp style=%22font-family%5C:Arial;%22%3E%3Cspan style=%22color%5C:#1f4e79;font-family%5C:%27Tahoma%27,sans-serif;font-size%5C:11pt;%22%3E%3Cspan style=%22line-height%5C:107%;%22%3E%3Cstrong%3EPOSITION OVERVIEW%5C:%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp%3EAs an Executive Officer in the Professional Licensing Bureau, you will provide day to day support to Montana’s professional and occupational licensing boards and programs. Executive Officers work closely with board members, licensees, the public, and stakeholders to coordinate board meetings, prepare materials, manage licensing and regulatory processes, and support consistent, compliant operations. You will use strong communication, analytical, and organizational skills to help ensure boards and programs carry out their work within statutory authority and advance DLI’s mission to empower Montanans through work and opportunity. This position is both operational and public facing, offering the opportunity to support professional standards and contribute to positive outcomes for Montanans who rely on licensed services.%3C/p%3E%3Cp%3E%3Cspan style=%22color%5C:#1f4e79;font-family%5C:%27Tahoma%27,sans-serif;font-size%5C:11pt;%22%3E%3Cspan style=%22line-height%5C:107%;%22%3E%3Cstrong%3EWHAT’S IN IT FOR YOU%5C:%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cul%3E%3Cli%3EMeaningful public impact%5C: Contribute directly to protecting the public, strengthening Montana’s licensed workforce, and supporting fair, reliable professional standards across multiple occupations.%3C/li%3E%3Cli%3ESpecialized regulatory experience%5C: Build deep knowledge of occupational licensing laws, administrative procedures, and board governance while working on real world regulatory issues.%3C/li%3E%3Cli%3EProfessional growth and skill development%5C: Expand your skills in policy analysis, meeting preparation, communication, data informed problem solving, and program coordination in a supportive, learning focused environment.%3C/li%3E%3Cli%3ECollaboration with diverse professionals%5C: Work closely with board members, licensees, professional associations, the public, and partner agencies, gaining exposure to a wide range of professions and perspectives.%3C/li%3E%3Cli%3EEngaging, varied work%5C: Balance analytical tasks, meeting preparation, stakeholder communication, and process improvement work, offering variety and ongoing opportunities to contribute ideas.%3C/li%3E%3Cli%3EStability and mission driven service%5C: Enjoy the benefits of public sector employment while contributing to a clear mission rooted in accountability, fairness, and service to Montanans.%3C/li%3E%3C/ul%3E%3Cp%3E%3Cspan style=%22color%5C:#1f4e79;font-family%5C:%27Tahoma%27,sans-serif;font-size%5C:11pt;%22%3E%3Cspan style=%22line-height%5C:107%;%22%3E%3Cstrong%3EESSENTIAL FUNCTIONS%5C:%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cul%3E%3Cli%3E%3Cstrong%3ELead board and program operations%5C: %3C/strong%3EProvide direct oversight for licensing board and program ac-tivities, ensuring compliance with statutes, administrative rules, and department policies while pro-moting efficient, customer focused service.%3C/li%3E%3Cli%3E%3Cstrong%3EDevelop and implement board policy%5C:%3C/strong%3E Collaborate with board members and stakeholders to draft, refine, and implement policies and rules that balance regulatory requirements, workforce needs, and public protection.%3C/li%3E%3Cli%3E%3Cstrong%3EEvaluate Broad performance%5C: %3C/strong%3EUse data, metrics, and trend analysis to assess program effective-ness, identify risks and opportunities, and recommend process improvements that enhance efficiency, transparency, and accountability.%3C/li%3E%3Cli%3E%3Cstrong%3EEngage stakeholders and the public%5C:%3C/strong%3E Build and maintain relationships with licensees, professional associations, consumers, and partner agencies through proactive communication, outreach, and par-ticipation in local, state, and national meetings.%3C/li%3E%3Cli%3E%3Cstrong%3ELead and coordinate staff work%5C: %3C/strong%3EGuide program staff and coordinate activities across functional work units to ensure consistent application of laws, rules, and policies and accurate, timely licensing operations.%3C/li%3E%3Cli%3E%3Cstrong%3EPrepare and manage board meetings%5C:%3C/strong%3E Develop agendas, meeting materials, and reports; docu-ment board actions; and ensure meetings comply with open meeting laws, public notice require-ments, and departmental standards.%3C/li%3E%3Cli%3E%3Cstrong%3EProvide fiscal analysis and guidance%5C: %3C/strong%3EAnalyze fiscal data, monitor program budgets and reve-nues, and recommend resource allocations that support strategic goals, legislative priorities, and re-sponsible stewardship of public funds.%3C/li%3E%3Cli%3E%3Cstrong%3EPartner on bureau and division initiatives%5C: %3C/strong%3EWork closely with bureau and division leadership to advance department wide initiatives that promote modernization, accountability, and customer service excellence across licensing programs.%3C/li%3E%3C/ul%3E %3Cp style=%22font-family%5C:Arial;%22%3E%3Cspan style=%22color%5C:#1f4e79;font-family%5C:%27Tahoma%27,sans-serif;font-size%5C:11pt;%22%3E%3Cspan style=%22line-height%5C:107%;%22%3E%3Cstrong%3EREQUIRED SKILLS AND COMPETENCIES%5C:%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp%3ECandidates must demonstrate the ability to%5C:%3C/p%3E%3Cul%3E%3Cli%3E%3Cstrong%3EStakeholder engagement and communication%5C:%3C/strong%3E Engage diverse stakeholders, develop and implement strategic plans, and communicate complex technical or legal information in clear, concise language through written materials, presentations, and public speaking.%3C/li%3E%3Cli%3E%3Cstrong%3ELeadership and board governance%5C: %3C/strong%3ESupport and advise governor appointed boards and internal programs through policy development, rulemaking, and program oversight, including facilitating meetings, preparing board materials, and translating board decisions into actionable operational plans.%3C/li%3E%3Cli%3E%3Cstrong%3ECollaborative negotiation and conflict management%5C:%3C/strong%3E Navigate complex stakeholder relationships and board dynamics with diplomacy and emotional intelligence, build consensus while maintaining compliance with laws and policies, and resolve conflict constructively in politically sensitive or high impact situations.%3C/li%3E%3Cli%3E%3Cstrong%3EOperational analysis and program evaluation%5C:%3C/strong%3E Analyze licensing operations, interpret performance data, identify trends, risks, and opportunities, and apply strategic problem solving to improve efficiency, accountability, and transparency.%3C/li%3E%3Cli%3E%3Cstrong%3ERegulatory interpretation and legal application%5C: %3C/strong%3EInterpret and apply Montana’s occupational licensing laws, administrative procedures, and statutory program requirements, advise boards on their legal authority, and ensure programs remain compliant and defensible.%3C/li%3E%3Cli%3E%3Cstrong%3EFiscal stewardship and public accountability%5C: %3C/strong%3EAnalyze budgets, monitor financial performance, forecast resource needs, and communicate fiscal information clearly to boards, stakeholders, and leadership while upholding responsible resource allocation and transparency.%3C/li%3E%3Cli%3E%3Cstrong%3EStrategic organization and time management%5C: %3C/strong%3EManage multiple licensing boards and programs concurrently, coordinate complex schedules, and meet strict legislative, statutory, and operational deadlines while maintaining accuracy and professionalism.%3C/li%3E%3Cli%3E%3Cstrong%3ETechnology integration and information management%5C: %3C/strong%3EUse digital systems, licensing databases, and communication tools to streamline processes, maintain accurate records, and support program modernization, including proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe, Zoom, and department supported systems.%3C/li%3E%3Cli%3E%3Cstrong%3EPublic presentation and speaking%5C: %3C/strong%3ECommunicate effectively in public settings by delivering clear, engaging, and informative presentations tailored to diverse audiences, and by developing professional presentation materials that convey complex information in an accessible, visually compelling manner%3C/li%3E%3C/ul%3E%3Cp style=%22font-family%5C:Arial;%22%3E%3Cspan style=%22color%5C:#1f4e79;font-family%5C:%27Tahoma%27,sans-serif;font-size%5C:11pt;%22%3E%3Cspan style=%22line-height%5C:107%;%22%3E%3Cstrong%3EMINIMUM QUALIFICATIONS (Education and Experience)%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cul%3E%3Cli%3EDemonstrated experience leading boards, teams, or projects in environments where advising decision makers, resolving complex issues, and ensuring compliance with laws, rules, or standards are central responsibilities.%3C/li%3E%3Cli%3EExperience interpreting and applying statutes, administrative rules, policies, or technical standards to real world situations and balancing regulatory requirements with practical customer or business needs.%3C/li%3E%3Cli%3EDemonstrated ability to analyze data and program information, evaluate operational effectiveness, and implement improvements that enhance efficiency, accountability, and customer outcomes.%3C/li%3E%3Cli%3EStrong written and verbal communication skills, including experience preparing meeting materials, reports, and correspondence and explaining complex concepts to boards, stakeholders, and the public.%3C/li%3E%3Cli%3EExperience organizing and managing multiple boards, meetings, and deadlines with accuracy, professionalism, and effective time management, including coordination of staff work and stakeholder engagement.%3C/li%3E%3Cli%3EProficiency with Microsoft Outlook, word processing, spreadsheets, presentation software, and the ability to learn and use licensing databases, case management systems, or electronic records systems.%3C/li%3E%3Cli%3EA Bachelor’s degree in public administration, Business, Communications, Political Science, or related fields may supplement relevant experience but is not a substitute for proven skills and competencies in the areas noted above. Equivalent combinations of education and directly related experience will be considered.%26nbsp;%3C/li%3E%3C/ul%3E%3Cp style=%22font-family%5C:Arial;%22%3E%3Cspan style=%22color%5C:#1f4e79;font-family%5C:%27Tahoma%27,sans-serif;font-size%5C:11pt;%22%3E%3Cspan style=%22line-height%5C:107%;%22%3E%3Cstrong%3EHOW TO APPLY FOR THIS OPPORTUNITY%5C:%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp%3EA complete state application is not required; however, you will need to initiate the application and attach the resume, cover letter or other required documents at time of application to be considered for this position. Resume will auto fill the application, but the application will not be scored or reviewed.%3C/p%3E%3Cp%3EFailure to attach the cover letter and resume will result in your application being considered incomplete and will not be considered further. Materials submitted but not requested will not be considered in the selection process.%3C/p%3E%3Cp%3E%3Cstrong%3ETip%5C:%3C/strong%3E When attaching your resume, cover letter or other required documents you must mark the attachments as “RELEVANT” or we will be unable to view your documents.%3C/p%3E%3Cp%3E%3Cstrong%3E%3Cu%3ERequired application materials%5C:%3C/u%3E%3C/strong%3E%3C/p%3E%3Cul%3E%3Cli%3E%3Cstrong%3E%3Cu%3ECover Letter%3C/u%3E %3C/strong%3E- Your Cover Letter should explain how your experience and education meet the identified required skills and competencies, with examples that demonstrate your qualifications.%3C/li%3E%3Cli%3E%3Cstrong%3E%3Cu%3EResume%3C/u%3E%3C/strong%3E - include all work experience you have held that would help you qualify for this position, including duties, dates of employment.%3C/li%3E%3C/ul%3E%3Cp%3EOnly online applications will be accepted. By applying online, you can receive updates and monitor the status of your application.%3C/p%3E%3Cp%3EAll documents for Veteran or Disability preference must be received or date stamped by the closing date. You will receive an application confirmation email with instructions on acceptable preference documents and how to submit such documents.%3C/p%3E%3Cp%3EIf you need an accommodation with the application process, please contact the HR office.%3C/p%3E%3Cp style=%22font-family%5C:Arial;%22%3E%3Cspan style=%22color%5C:#1f4e79;font-family%5C:%27Tahoma%27,sans-serif;font-size%5C:11pt;%22%3E%3Cspan style=%22line-height%5C:107%;%22%3E%3Cstrong%3EBENEFITS%5C:%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp%3EBeing able to enjoy the quality of life in the beautiful state of Montana is one of the benefits you will love about this opportunity! Our mountains, waterways and open spaces provide not only beautiful scenery but year-round recreational opportunities including hiking, camping, biking, fishing, boating, hunting, skiing and snowmobiling. Montana boasts a high-quality education system and a variety of entertainment including fairs, rodeos, and theaters. Read more about our great state %3Ca href=%22https%5C://mt.gov/%22%3Ehere.%3C/a%3E%3C/p%3E%3Cp%3ESee our other incredible benefits %3Ca href=%22https%5C://statecareers.mt.gov/_docs/StatewideBenefitsFlyer.pdf%22%3Ehere%3C/a%3E. These are some of our benefits just to name a few%5C:%3C/p%3E%3Cul%3E%3Cli%3EWork/life balance with hybrid schedules or partial telework may be available within the state of Montana.%3C/li%3E%3Cli%3E38 paid days off a year including vacation, sick leave and holidays.%3C/li%3E%3Cli%3EMilitary leave%5C: You’ll get up to 15 days of military leave with full pay.%3C/li%3E%3Cli%3ELongevity raises with continuous service, as well as any negotiated market increases and state statutory raises.%3C/li%3E%3Cli%3EHealth, dental, vision, life insurance coverage, flexible spending accounts, EAP - click%26nbsp;%3Ca href=%22https%5C://benefits.mt.gov/%22%3Ehere %3C/a%3Eto learn more.%3C/li%3E%3Cli%3EFree telehealth and access to free employee medical clinics through our medical plan - click %3Ca href=%22https%5C://healthcenter.mt.gov/%22%3Ehere%3C/a%3E to learn more.%3C/li%3E%3Cli%3EChoice between two retirement plans with an employer contribution between 8.73% - 9.07% of your annual salary. %26nbsp;A third optional 457(b) deferred compensation plan is also available. – Click%3Ca href=%22https%5C://mpera.mt.gov/members/newmembers%22%3E here%3C/a%3E to learn more.%3C/li%3E%3Cli%3EPublic Service Loan Forgiveness- Employment with the State of Montana may qualify you to receive loan forgiveness- click%26nbsp;%3Ca href=%22https%5C://studentaid.gov/pslf/%22%3Ehere%3C/a%3E to learn more!%3C/li%3E%3Cli%3ECareer progression, training opportunities and room for professional growth.%3C/li%3E%3Cli%3EState employee discounts at various businesses across the state.%3C/li%3E%3C/ul%3E%3Cp%3E*This position may be covered by a%26nbsp;%3Ca href=%22https%5C://montanaveba.mt.gov/Public-Entity-Employees%22%3EVoluntary Employee Beneficiary Association (VEBA)%3C/a%3E%3C/p%3E%3Cp%3E%3Cstrong%3E%3Cu%3EE-Verify%5C:%3C/u%3E%3C/strong%3E This agency is participating in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, %3Ca href=%22https%5C://www.e-verify.gov/%22%3Ehttps%5C://www.e-verify.gov/%3C/a%3E%3C/p%3E Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.