Fleet Services Specialist, Transportation

QUALIFICATIONS:

1. Must possess a high school diploma, GED or equivalent.

2. Minimum of one (1) year of experience in a business office environment preferred.

3. Must demonstrate proficiency in operation and management of the district’s computerized fleet management system.

4. Demonstrate ability to provide quality staff development in fleet/technical training areas.

5. Must possess and demonstrate excellent interpersonal, communication (both written and verbal) and customer service skills.

6. Must have a clear and valid Texas Driver’s license.

7. Follows District and Transportation Department policies and procedures.

TERMS OF EMPLOYMENT:

244 days

SALARY/PAYGRADE:

$48,178 - CP8

Salary (based on verifiable job-related experience) as set by the Board of Trustees for the school year

ESSENTIAL FUNCTIONS:

1. Coordinate GPS and fleet software interface.

2. Coordinate with the IT/server group for new releases and updates to fleet and fueling software.

3. Maintain fleet inventory for all departments in the district.

4. Coordinate the scheduling for safety inspections in/out of department.

5. Coordinate training classes for shop personnel at all transportation centers.

6. Assist wit the facilitation of the training sessions.

7. Coordinate with the shop management to issue PM notices that are distributed to other department directors.

8. Coordinate with body shop foreman to debadge/prepare vehicles for auction.

9. Ensure that all department vehicles that have exceeded their life expectancies are delivered to auction.

10.Monitor fuel transactions and ensure for accuracy prior to importing to fleet software.

11.Generate and distribute monthly fuel and work order billing reports in to fleet software.

12.Generate and distribute fleet, fuel, and maintenance records to other department directors.

13.Revise and update VMRS codes in fleet software system.

14.Ensure the validity of updates in fleet software system.

15.Enter all new assets in the current fleet software system.

16.Maintain districts fleet management systems (i.e., Fleet Database, Fuel Software and Inspection Sticker printing):

-add and update vehicle data

-update fleet system with new releases and changes

-train new users

-assign user ID and passwords

17.Perform all duties necessary to process end of month data and reports.

18.Process fuel and work order billing:

-Poll fuel from all centers

-Assist fueling company in coordinating repairs for software and fueling equipment

19.Assist with department budget, grants, etc.

20.Produce and maintain various spreadsheets regarding fuel usage, parts management system, grants, etc.

21.Maintain vehicle licenses and titles.

22.Maintain EZ tag inventory and request replacements.

23.Receive and distribute all safety recalls for all district vehicles.

24.Process online purchase orders.

25.Answer and route telephone calls as well as record messages in accordance with established office procedures.

26.Maintain a schedule of appointments and make arrangements for conferences.

27.Prepare letter, memos and/or requested reports.

28.Maintain a regular filing system and process incoming correspondence.

29.Perform other duties as assigned.

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress, continual sitting, and repetitive hand and arm motions. Occasional exposure to noise, extreme temperatures, and vehicle fumes.

DEADLINE TO APPLY:

Until filled

Applications will be reviewed.

Not all applicants will be interviewed.