Project Administator

Project Administrator for Partners for Rural Transformation

Department: Partners for Rural Transformation

Reports To: President of PRT

We are currently ONLY hiring in the following states: AL, FL, GA, IA, KY, LA, MA, MD, ME, NC, OH, TN, TX, VA, WA, WI, WV, District of Columbia

The role is entirely remote, with some travel. Candidate must be able to work in Eastern Time Zone.

Job Summary:

The Project Administrator provides administrative, coordination, and project management support for organizational initiatives, governance activities, and leadership priorities. This role serves as a central point of coordination across teams, ensuring projects, meetings, communications, and stakeholder activities are planned, executed, and tracked effectively. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while fostering collaboration, engagement, and strong working relationships across the organization.

Key Responsibilities:

• Manage executive calendars, travel, and priorities with a strategic focus on maximizing leadership effectiveness and protecting time for mission-critical work
• Prepare meeting agendas, project documentation, briefing materials, presentations, reports, and stakeholder communications
• Facilitate communication and collaboration among internal teams, external partners, and governance stakeholders, ensuring timely follow-up on action items and deliverables.
• Monitor and carry project timelines, milestones, key performance indicators, and organizational priorities, providing regular status updates and progress tracking, as assigned.
• Lead the planning, logistics, scheduling, and documentation for Board, committee, and organizational meetings.
• Maintain governance records, meeting materials, resolutions, compliance documentation, and related administrative processes.
• Support stakeholder engagement activities, including communications, onboarding, relationship management, and follow-up coordination.
• Assist with succession planning, committee administration, and the development of materials supporting governance and organizational effectiveness.
• Provide project management support for strategic initiatives, including stakeholder coordination, meeting facilitation, and execution of project plans.
• Promote a positive organizational culture by supporting team engagement, recognition efforts, and cross-functional collaboration.
• Anticipate leadership needs, identify emerging issues, and proactively implement solutions before challenges escalate.
• Manage competing priorities on behalf of executive leadership, exercising discretion and independent judgment.

Qualifications & Requirements:

• Bachelor's degree and/or 3-5 years of experience in executive support, project coordination or a related field.
• Demonstrated ability to independently manage projects, coordinate competing priorities, and exercise sound judgment in a fast-paced environment.
• Strong written and verbal communication skills with the ability to prepare professional reports, presentations, and stakeholder communications.
• Excellent organizational, project management, and problem-solving skills, with strong attention to detail and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with SharePoint, Asana, and AI productivity tools preferred.
• Ability to build effective relationships with diverse stakeholders and thrive in collaborative, mission-driven organizations.
• Proven ability to work effectively with senior leaders, board members, and stakeholders with competing priorities and diverse communication styles.

Work Environment & Physical Requirements:

• Primarily a sedentary role, requiring extensive use of a computer.
• Ability to travel on a plane, as job requires.
  • Travel: up to 10% travel required, including occasional overnight travel for meetings, training, and company events.
• Ability to lift up to 10 pounds occasionally.