Administrative Assistant

%3Cfigure class=%22image%22%3E%3Cimg style=%22aspect-ratio%5C:1000/312;%22 src=%22https%5C://mdt.mt.gov/other/webdata/external/peopleops/jobpost/images/roadgreen.jpg%22 width=%221000%22 height=%22312%22%3E%3C/figure%3E%3Cp class=%22paragraph%22 style=%22margin%5C:0in;vertical-align%5C:baseline;%22%3E%26nbsp;%3C/p%3E%3Cp class=%22paragraph%22 style=%22margin%5C:0in;vertical-align%5C:baseline;%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3E%3Cspan class=%22normaltextrun%22 style=%22mso-fareast-font-family%5C:%26quot;Times New Roman%26quot;;mso-fareast-theme-font%5C:major-fareast;%22%3E%3Cstrong%3EPosition Title%5C:%3C/strong%3E%3C/span%3E%3Cspan class=%22eop%22 style=%22mso-fareast-font-family%5C:%26quot;Times New Roman%26quot;;mso-fareast-theme-font%5C:major-fareast;%22%3E%26nbsp;Administrative Assistant%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22paragraph%22 style=%22margin%5C:0in;vertical-align%5C:baseline;%22%3E%26nbsp;%3C/p%3E%3Cp class=%22paragraph%22 style=%22margin%5C:0in;vertical-align%5C:baseline;%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3E%3Cspan class=%22normaltextrun%22 style=%22line-height%5C:115%;%22%3E%3Cstrong%3EDescription%5C:%3C/strong%3E%3C/span%3E%3Cspan class=%22eop%22%3E%26nbsp;%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3EThe%26nbsp;%3Cstrong%3EMontana Department of Transportation%3C/strong%3E%26nbsp;is recruiting for an Administrative Assistant to support the Havre Office! This position serves as an Administrative Assistant within the District and Area offices. The role provides general administrative support and customer service for staff and the public. Duties include helping permit applicants, answering questions, and directing inquiries to the right staff. The position also offers cross administrative support to other groups within the district to keep information and tasks moving smoothly. The role supports payroll and personnel tasks, such as participating in orientation, completing I 9/E Verify steps, entering training records, and reviewing timesheets for accuracy. It also helps with records management, access control, meeting and event setup, and keeping the office organized and supplied. The general working hours for this position are Monday through Friday from 8%5C:00am to 5%5C:00pm. This position generally covers MDT’s core public hours. The position reports to the District Executive Services Manager and does not supervise other employees.%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3E%3Cstrong%3EFor a full job description, please contact HR Generalist, Sarah Peterson at%26nbsp;%3C/strong%3E%3C/span%3E%3Ca href=%22mailto%5C:sjpeterson@mt.gov%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3E%3Cstrong%3Esjpeterson@mt.gov%3C/strong%3E%3C/span%3E%3C/a%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3E%3Cstrong%3E%3Cu%3EBenefits of working for the Montana Department of Transportation and the State of Montana include%5C:%3C/u%3E%3C/strong%3E%3Cu%3E%26nbsp;%3C/u%3E%3C/span%3E%3C/p%3E%3Cul style=%22margin-top%5C:0in;%22 type=%22disc%22%3E%3Cli class=%22MsoNormal%22 style=%22mso-list%5C:l0 level1 lfo1;tab-stops%5C:list .5in;%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3ECulture of public service and a commitment to work/life balance%26nbsp;%3C/span%3E%3Cul style=%22margin-top%5C:0in;%22 type=%22circle%22%3E%3Cli class=%22MsoNormal%22 style=%22mso-list%5C:l0 level2 lfo1;tab-stops%5C:list 1.0in;%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3EFor information on the Montana Department of Transportation’s mission, vision, and values, please visit our website%5C:%26nbsp; %3C/span%3E%3Ca href=%22https%5C://www.mdt.mt.gov/about.aspx#values%22 target=%22_blank%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3Ehttps%5C://www.mdt.mt.gov/about.aspx#values%3C/span%3E%3C/a%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3E%26nbsp;%26nbsp;%3C/span%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22mso-list%5C:l0 level1 lfo1;tab-stops%5C:list .5in;%22%3E%3Ca href=%22https%5C://benefits.mt.gov/Enrollment-and-Claims/New-Employee-Enrollment%22 target=%22_blank%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3EHealth, Dental, and Vision%26nbsp;Insurance%3C/span%3E%3C/a%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3E%26nbsp;%3C/span%3E%3Cul style=%22margin-top%5C:0in;%22 type=%22circle%22%3E%3Cli class=%22MsoNormal%22 style=%22mso-list%5C:l0 level2 lfo1;tab-stops%5C:list 1.0in;%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3EBenefits apply on first day of employment%26nbsp;%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22mso-list%5C:l0 level2 lfo1;tab-stops%5C:list 1.0in;%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3EAccess to Montana Health Centers, low-cost clinics for state employees and their families%26nbsp;%3C/span%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22mso-list%5C:l0 level1 lfo1;tab-stops%5C:list .5in;%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3EState Retirement plan and additional savings opportunities (deferred compensation)%26nbsp;%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22mso-list%5C:l0 level1 lfo1;tab-stops%5C:list .5in;%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3EPaid vacation, sick leave, and%26nbsp;holidays%26nbsp;%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22mso-list%5C:l0 level1 lfo1;tab-stops%5C:list .5in;%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3EEligibility for%26nbsp;%3C/span%3E%3Ca href=%22https%5C://studentaid.gov/manage-loans/forgiveness-cancellation/public-service%22 target=%22_blank%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3EPublic Service Student Loan Forgiveness%3C/span%3E%3C/a%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3E%26nbsp;%26nbsp;%3C/span%3E%3C/li%3E%3C/ul%3E %3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3E%3Cstrong%3E%3Cu%3ERequired Application Materials%5C:%3C/u%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoListParagraphCxSpFirst%22 style=%22mso-list%5C:l0 level1 lfo2;text-indent%5C:-.25in;%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3E%3Cspan style=%22mso-bidi-font-family%5C:Symbol;mso-fareast-font-family%5C:Symbol;mso-list%5C:Ignore;%22%3E·%3C/span%3E%3Cspan style=%22font%5C:7.0pt %26quot;Times New Roman%26quot;;mso-bidi-font-family%5C:Symbol;mso-fareast-font-family%5C:Symbol;mso-list%5C:Ignore;%22%3E%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp; %3C/span%3EA resume detailing your qualifications and work history.%3C/span%3E%3C/p%3E%3Cp class=%22MsoListParagraphCxSpLast%22 style=%22mso-list%5C:l0 level1 lfo2;text-indent%5C:-.25in;%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3E%3Cspan style=%22mso-bidi-font-family%5C:Symbol;mso-fareast-font-family%5C:Symbol;mso-list%5C:Ignore;%22%3E·%3C/span%3E%3Cspan style=%22font%5C:7.0pt %26quot;Times New Roman%26quot;;mso-bidi-font-family%5C:Symbol;mso-fareast-font-family%5C:Symbol;mso-list%5C:Ignore;%22%3E%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp; %3C/span%3EA cover letter of no more than two pages addressing your qualifications for the position.%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3EYour online application and all required materials must be submitted before midnight on the closing date. Ensure all materials submitted are selected as “Relevant.”%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3EIf you need an accommodation with the application process, please contact the HR representative listed below.%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3E%3Cstrong%3E%3Cu%3EMinimum Qualifications%5C:%3C/u%3E%3C/strong%3E%26nbsp;%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3EThe required knowledge and skills are typically acquired through a combination of education and experience equivalent to a High School Diploma or equivalent%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3E%3Cstrong%3EAND%3C/strong%3E one (1) year of customer service related training, business or office management, or communications experience.%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3EAlternative qualifications include%5C: Any combination of additional related work experience and education equivalent to the minimum qualifications.%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3E%3Cstrong%3E%3Cu%3EKnowledge, Skills and Abilities (Behaviors)%5C:%3C/u%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoListParagraphCxSpFirst%22 style=%22mso-list%5C:l1 level1 lfo1;text-indent%5C:-.25in;%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3E%3Cspan style=%22mso-bidi-font-family%5C:Symbol;mso-fareast-font-family%5C:Symbol;mso-list%5C:Ignore;%22%3E·%3C/span%3E%3Cspan style=%22font%5C:7.0pt %26quot;Times New Roman%26quot;;mso-bidi-font-family%5C:Symbol;mso-fareast-font-family%5C:Symbol;mso-list%5C:Ignore;%22%3E%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp; %3C/span%3E%3Cspan style=%22mso-bidi-font-family%5C:Cambria;mso-fareast-font-family%5C:Cambria;%22%3EThis position requires knowledge of office management, business communications, records management, customer service standards, along with knowledge of SABHRS (Statewide Accounting, Budgeting and Human Resource System).%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoListParagraphCxSpMiddle%22 style=%22mso-list%5C:l1 level1 lfo1;text-indent%5C:-.25in;%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3E%3Cspan style=%22mso-bidi-font-family%5C:Symbol;mso-fareast-font-family%5C:Symbol;mso-list%5C:Ignore;%22%3E·%3C/span%3E%3Cspan style=%22font%5C:7.0pt %26quot;Times New Roman%26quot;;mso-bidi-font-family%5C:Symbol;mso-fareast-font-family%5C:Symbol;mso-list%5C:Ignore;%22%3E%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp; %3C/span%3E%3Cspan style=%22mso-bidi-font-family%5C:Cambria;mso-fareast-font-family%5C:Cambria;%22%3EThis position is also expected to develop a progressively responsible knowledge of MDT policies and procedures, emergency response protocols, and specialized database and reporting systems (e.g., road reporting, Adopt-a-Highway, etc.).%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoListParagraphCxSpLast%22 style=%22mso-list%5C:l1 level1 lfo1;text-indent%5C:-.25in;%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3E%3Cspan style=%22mso-bidi-font-family%5C:Symbol;mso-fareast-font-family%5C:Symbol;mso-list%5C:Ignore;%22%3E·%3C/span%3E%3Cspan style=%22font%5C:7.0pt %26quot;Times New Roman%26quot;;mso-bidi-font-family%5C:Symbol;mso-fareast-font-family%5C:Symbol;mso-list%5C:Ignore;%22%3E%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp;%26nbsp; %3C/span%3E%3Cspan style=%22mso-bidi-font-family%5C:Cambria;mso-fareast-font-family%5C:Cambria;%22%3EThis position requires skill in coordinating multiple projects under inflexible deadlines; translating technical information to varied audiences; identifying and resolving accounting discrepancies and database errors; operating standard office software applications (e.g., word processing, database, etc.); responding to emergency situations; and written and verbal communications.%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3E%3Cstrong%3E%3Cu%3EOther Information%5C:%3C/u%3E%3C/strong%3E%26nbsp;%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3EThe Montana Department of Transportation (MDT) is committed to continuous improvement of our employee safety program and our safety and health processes, and to achieving an injury-free workplace.%26nbsp;%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3EThe Montana Department of Transportation is an equal opportunity employer. Women, racial and ethnic minorities, people with disabilities, and veterans and disabled veterans are encouraged to apply. People with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may call the Human Resources and Occupational Safety Division, at 406.444.6054.%26nbsp;%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3EThe successful candidate must pass a %3Cstrong%3Ename-based%3C/strong%3E background investigation as a condition of employment.%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3EDriver’s record will be verified. Successful applicants will be required to sign a release form which authorizes the Department to obtain the applicant’s permanent driving records. Compliance with Mont. Admin. R. 2.6.201, %22State Vehicle Use,%22 and MDT Policy #6.03.001, %22State Vehicle Use Policy%22 are conditions of employment.%26nbsp;%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3E%3Cspan style=%22line-height%5C:115%;mso-ansi-language%5C:EN-US;mso-ascii-theme-font%5C:minor-latin;mso-bidi-font-family%5C:Arial;mso-bidi-language%5C:AR-SA;mso-fareast-font-family%5C:Aptos;mso-fareast-language%5C:EN-US;mso-fareast-theme-font%5C:minor-latin;mso-hansi-theme-font%5C:minor-latin;%22%3EEffective 5/26/2026, MDT is participating in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, %3C/span%3E%3C/span%3E%3Ca href=%22https%5C://www.e-verify.gov%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3E%3Cspan style=%22line-height%5C:115%;mso-ansi-language%5C:EN-US;mso-ascii-theme-font%5C:minor-latin;mso-bidi-font-family%5C:Arial;mso-bidi-language%5C:AR-SA;mso-bidi-theme-font%5C:minor-bidi;mso-fareast-font-family%5C:Aptos;mso-fareast-language%5C:EN-US;mso-fareast-theme-font%5C:minor-latin;mso-hansi-theme-font%5C:minor-latin;%22%3Ehttps%5C://www.e-verify.gov%3C/span%3E%3C/span%3E%3C/a%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:14px;%22%3E%3Cspan style=%22line-height%5C:115%;mso-ansi-language%5C:EN-US;mso-ascii-theme-font%5C:minor-latin;mso-bidi-font-family%5C:Arial;mso-bidi-language%5C:AR-SA;mso-fareast-font-family%5C:Aptos;mso-fareast-language%5C:EN-US;mso-fareast-theme-font%5C:minor-latin;mso-hansi-theme-font%5C:minor-latin;%22%3E.%3C/span%3E%3C/span%3E%3C/p%3E Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.