Executive Assistant I (Supplies & Logistics Department)

%3Cdiv style=%22text-align%5C:right;%22%3E%3Cdiv%3E%3Cstrong%3EExtended on 9 November 2026%3C/strong%3E%3C/div%3E%3Cdiv%3E%3Cstrong%3EApplication Deadline %5C: %3Cu%3E16 November 2026%3C/u%3E%3C/strong%3E%3C/div%3E%3Cdiv style=%22text-align%5C:right;%22%3E%3Cstrong%3EDate of Issue %5C: %3Cu%3E26 October 2026%3C/u%3E%3C/strong%3E%3C/div%3E%3Cdiv style=%22text-align%5C:center;%22%3E%26nbsp;%3C/div%3E%3Cdiv style=%22text-align%5C:center;%22%3E%3Cstrong%3E%3Cu%3EVacancy Notification Circular No. KCC2610043%3C/u%3E%3C/strong%3E%3C/div%3E%3Cdiv style=%22text-align%5C:center;%22%3E%26nbsp;%3C/div%3E%3Cdiv style=%22text-align%5C:left;%22%3E%3Cstrong%3EExecutive Assistant I (Supplies %26amp; Logistics Department)%3C/strong%3E%3C/div%3E%3Cdiv style=%22text-align%5C:left;%22%3E%3Ctable style=%22border-collapse%5C:collapse;border-style%5C:hidden;border-width%5C:0px;%22 border=%221%22%3E%3Ctbody%3E%3Ctr%3E%3Ctd style=%22border-width%5C:0px;%22%3E%3Cstrong%3ERank%3C/strong%3E%3C/td%3E%3Ctd style=%22border-width%5C:0px;%22%3E%3Cstrong%3E%5C:%3C/strong%3E%3C/td%3E%3Ctd style=%22border-width%5C:0px;%22%3EExecutive Assistant I%3C/td%3E%3C/tr%3E%3Ctr%3E%3Ctd style=%22border-width%5C:0px;%22%3E%3Cstrong%3EDepartment/Hospital%3C/strong%3E%3C/td%3E%3Ctd style=%22border-width%5C:0px;%22%3E%3Cstrong%3E%5C:%3C/strong%3E%3C/td%3E%3Ctd style=%22border-width%5C:0px;%22%3ESupplies %26amp; Logistics Department, Kwong Wah Hospital%3C/td%3E%3C/tr%3E%3Ctr%3E%3Ctd style=%22border-width%5C:0px;%22%3E%3Cstrong%3EPay%3C/strong%3E%3C/td%3E%3Ctd style=%22border-width%5C:0px;%22%3E%3Cstrong%3E%5C:%3C/strong%3E%3C/td%3E%3Ctd style=%22border-width%5C:0px;%22%3EHK%2424,675 - HK%2429,195 per month%3C/td%3E%3C/tr%3E%3Ctr%3E%3Ctd style=%22border-width%5C:0px;%22%3E%26nbsp;%3C/td%3E%3Ctd style=%22border-width%5C:0px;%22%3E%26nbsp;%3C/td%3E%3Ctd style=%22border-width%5C:0px;%22%3E%3Cspan style=%22white-space%5C:normal;%22%3EUp to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.%3C/span%3E%3C/td%3E%3C/tr%3E%3C/tbody%3E%3C/table%3E%3C/div%3E%3Cdiv style=%22text-align%5C:left;%22%3E%26nbsp;%3C/div%3E%3Cdiv style=%22text-align%5C:left;%22%3E%3Cstrong%3EKey Responsibilities%5C:%3C/strong%3E%3C/div%3E%3Col%3E%3Cli style=%22text-align%5C:left;%22%3ECarry out procurement and material management activities in accordance with the established guidelines and plans;%26nbsp;%26nbsp;%3C/li%3E%3Cli style=%22text-align%5C:left;%22%3ETo perform procurement functions including product sourcing, purchase requisition, drafting of specification, co-ordination with relevant stakeholders in procurement processes for services and products including but not limited to general equipment, medical equipment, general consumables and medical consumables. ;%3C/li%3E%3Cli style=%22text-align%5C:left;%22%3ETo provide executive and clerical support to managers in preparing procurement plan, fund bidding proposals, project management and budget monitoring;%26nbsp;%3C/li%3E%3Cli style=%22text-align%5C:left;%22%3ETo plan, design and implement commissioning projects related to supplies and logistics services under supervision.%26nbsp;%3C/li%3E%3Cli style=%22text-align%5C:left;%22%3ETo coordinate meetings with end users, contractors and project consultants if necessary.%3C/li%3E%3Cli style=%22text-align%5C:left;%22%3ETo coordinate with users and cluster procurement in consolidating various kinds of returns;%26nbsp;%3C/li%3E%3Cli style=%22text-align%5C:left;%22%3ETo collect and analyze procurement and material management related data for management report;%26nbsp;%3C/li%3E%3Cli style=%22text-align%5C:left;%22%3ETo perform general administration duties of the unit, such as filing and record keeping;%3C/li%3E%3Cli style=%22text-align%5C:left;%22%3ETo discharge materials / store management functions and asset management duties, subject to operational need;%3C/li%3E%3Cli style=%22text-align%5C:left;%22%3ETo perform any other duties as assigned by supervisors.%3C/li%3E%3C/ol%3E%3Cdiv style=%22text-align%5C:left;%22%3E%3Cstrong%3EEntry Requirements%5C:%26nbsp;%3C/strong%3E%3C/div%3E%3Col%3E%3Cli style=%22text-align%5C:left;%22%3EUniversity Graduates with experience; %3Cstrong%3EOR%3C/strong%3E%3C/li%3E%3Cli style=%22text-align%5C:left;%22%3EF.5 / S.5 with%3Cbr%3E(a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; %3Cstrong%3EOR%3C/strong%3E%3Cbr%3E(b) 5 subjects in HKDSE attaining the level specified below%5C:%3Cbr%3E%26nbsp; %26nbsp; (i) Level 2 in English Language %26amp; Chinese Language; %3Cstrong%3EAND%3C/strong%3E%3Cbr%3E%26nbsp; %26nbsp; (ii) Level 2 in New Senior Secondary Subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects.%26nbsp;%3Cbr%3E%3Cstrong%3EAND%3C/strong%3E%26nbsp;diploma in a specialized function %3Cstrong%3EAND%3C/strong%3E relevant experience.%3C/li%3E%3C/ol%3E%3Cdiv style=%22text-align%5C:left;%22%3E%3Cstrong%3EPreferred Attributes / Exposure%5C:%3C/strong%3E%3C/div%3E%3Col%3E%3Cli style=%22text-align%5C:left;%22%3EWorking experience in the purchasing, procurement, supply chain or logistics Management.%26nbsp;%26nbsp;%3C/li%3E%3Cli style=%22text-align%5C:left;%22%3EPost-Secondary qualification in purchasing, procurement, supply chain or logistics management.%26nbsp;%3C/li%3E%3Cli style=%22text-align%5C:left;%22%3EFamiliar with the latest PMMM and the use of HA Systems such as ERP System, ICS, EAM, MEP, etc.%3C/li%3E%3Cli style=%22text-align%5C:left;%22%3EFamiliar with the use of MS Word, Excel, Access and database manipulation%26nbsp;%3C/li%3E%3Cli style=%22text-align%5C:left;%22%3EGood command of both spoken and written English and Chinese.%3C/li%3E%3Cli style=%22text-align%5C:left;%22%3EGood communication and interpersonal skills, self-motivated, pleasant and mature personality.%3C/li%3E%3Cli style=%22text-align%5C:left;%22%3EGood time management in meeting tight schedule and work under pressure.%3C/li%3E%3C/ol%3E%3Cdiv style=%22text-align%5C:left;%22%3E%3Cstrong%3ERemarks%5C:%3C/strong%3E%3C/div%3E%3Cdiv style=%22text-align%5C:left;%22%3E%3Col%3E%3Cli%3EPlease refer to %3Ca href=%22https%5C://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf%22 target=%22_blank%22 rel=%22noopener noreferrer%22%3Ehttps%5C://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf%3C/a%3E for “Notes to Applicants”.%3C/li%3E%3C/ol%3E%3C/div%3E%3Cdiv style=%22text-align%5C:left;%22%3E%26nbsp;%3C/div%3E%3Cdiv style=%22text-align%5C:left;%22%3EPlease submit application on-line on or before %3Cstrong%3E%3Cu%3E16 November 2026%3C/u%3E%3C/strong%3E. For enquiries, please telephone 3506 8926.%3C/div%3E%3Cdiv style=%22text-align%5C:left;%22%3E%26nbsp;%3C/div%3E%3C/div%3E