Administrative Assistant to Core Content Coordinator

Job Title: Administrative Assistant for Curriculum and Instruction (Core Content)
Exemption Status: Nonexempt/At-Will
Pay grade: D6
Calendar Days: 226
Reports to: Core Content Coordinator, Director of C&I, Asst. Superintendent of C&I
Dept./School: C&I

Primary Purpose:

Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or content coordinator and other staff members.

Qualifications:

Education/Certification:
High School Diploma or GED

Special Knowledge/Skills:

Proficient skills in keyboarding, data entry, word processing, and file maintenance

Ability to use software to develop spreadsheets and databases and do word processing

Ability to prioritize workflow to address the multiple needs of the supervisor or the department

Ability to multi-task numerous complex administrative activities

Basic math skills

Effective communication and interpersonal skills

Experience:
Three years secretarial experience

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare correspondence, forms, reports, manuals, and presentations for the content coordinator and other department staff members.

2. Compile, maintain, and file all reports, records, and other documents as required.

Accounting
3. Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.

4. Order and maintain inventory of office supplies and program equipment.

5. Monitor and process personal time records including leave requests and reports and submit in accordance with district procedures.

Other

6. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.

7. Maintain a schedule of appointments and make travel arrangements for department staff.

8. Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.

9. Receive, sort, and distribute mail and other documents to department staff.

10. Maintain confidentiality of information.

11. Work cooperatively and respectfully with colleagues for office efficiency.

12. Maintain a respectful workplace in which integrity and professionalism are displayed, and the skills to communicate and recognize one another are practiced.

13. Work in collaboration with other administrative staff to provide excellent customer service.

14. Follow district safety protocols and emergency procedures.

15. And other duties needed to help drive our vision, fulfill our mission, and abide by our organization’s values.

Supervisory Responsibilities:
None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The Harlandale Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information or on any other basis prohibited by law.

An Equal Opportunity Employer