Office Manager
5b8cc7a0-2b54-4441-8cc9-5a2b9bc7bc6f
- Employment type
- FULL TIME EMPLOYEE
- Compensation
- 24.97 to 31.21 (USD) Hourly
- Source
- adp
SCOPE OF WORK: The Office Manager shall provide administrative and operational support to ensure the effective functioning of the Environmental Programs Department and the proper coordination of Environmental Contracts, including the EPA ECSS program and other assigned programs.
KEY DUTIES & RESPONSIBILITIES:
- Assist with tracking and maintaining financial records for Environmental Contracts and EPA ECSS program activities, including expenditures, invoices, reimbursements, purchase orders, budget adjustments, and payments. Maintain accurate documentation and assist with reconciling records to support contract monitoring, reporting, and compliance.
- Coordinate and process purchase orders, supply requests, and authorized procurement documents. Monitor purchases and payments, communicate with vendors regarding invoices and deliveries, and ensure purchasing activities follow established procedures and approval requirements.
- Coordinate daily office operations and provide administrative support to the Director and Program Coordinators. Prepare and proofread correspondence, reports, and other documents; manage telephone calls, mail, office supplies, and general departmental administrative needs.
- Establish and maintain organized electronic and physical filing systems for contracts, financial records, correspondence, program documents, and regulatory information. Ensure records are accurate, accessible to authorized personnel, properly retained, and available for audits, reporting, and compliance purposes.
- Maintain inventories and records of departmental equipment, furniture, supplies, and other assets. Coordinate equipment purchases, maintenance, repairs, and servicing, monitor supply levels, and track applicable registrations, licenses, insurance documents, and renewal dates.
- Manage the Director's calendar and coordinate departmental meetings, appointments, travel arrangements, and related logistics. Prepare meeting materials, distribute agendas, record meeting minutes as requested, and track follow-up items.
- Serve as a professional point of contact for the public, vendors, funding agencies, and other stakeholders. Work closely with the Director and Program Coordinators to support Environmental Programs, coordinate contract and program administration, respond to general inquiries, and communicate administrative needs or concerns.
PREFERRED QUALIFICATIONS:
- Associates Degree in Business Administration, Accounting, or related field. Will consider High School Diploma with relevant experience.
SHIFT: Monday through Friday, 8:00 AM – 4:30 PM
TESTING AND BACKGROUND REQUIREMENTS:
Subject to pre-employment, post-accident, and reasonable suspicion drug and alcohol testing.
Tribal, State, and Federal background investigation.
HIRING PREFERENCES:
Qualified applicants who are enrolled members of a federally recognized Tribe will receive Native American preference.
Qualified applicants will receive Veteran’s Preference with submission of proof of honorable military service (e.g., DD-214).