IT Procurement Specialist

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Department:

The Information Technology Department supports the University of Mississippi’s teaching, learning, research, and administrative operations through reliable technology services and infrastructure. Within IT, the Business Operations team coordinates purchasing, financial tracking, vendor relationships, contracts, and inventory management. The team works with campus departments and University offices to ensure technology purchases and resources are managed efficiently, accurately, and in accordance with University and state requirements.

Job Summary:

The IT Procurement Specialist manages the procurement of supplies, materials, equipment, software, and services for the University of Mississippi, ensuring compliance with University and State of Mississippi purchasing policies, procedures, and contract requirements.

Responsibilities include researching purchasing options, negotiating with vendors, coordinating quotes and bids, preparing purchasing requests, administering contracts, and tracking renewals.

The specialist maintains purchasing and financial records, monitors purchasing card activity, and tracks expenditures and project billing to support accurate cost allocation and recovery. The position also maintains stockroom inventories and coordinates property documentation and equipment location records with the University Procurement Office. Working with IT staff, departments, vendors, and Procurement, the specialist identifies needs, provides purchasing guidance, resolves issues, and ensures timely delivery of products and services.

Job Description:

The IT Procurement Specialist supports daily IT operations by coordinating purchases and ensuring department receives the equipment, supplies, and services needed. Examples of work performed include:

• Review purchasing requests for complete specifications, account information, and required approvals to ensure timely and compliant processing.
• Obtain and compare vendor quotes, prepare purchasing requests in SAP, and coordinate accurate bid and contract documentation with Procurement.
• Track orders through delivery, provide timely status updates, and promptly resolve backorders, returns, and shipment issues.
• Verify invoices against purchase orders and receiving records and resolve discrepancies to maintain accuratefinancial records.
• Monitor contract and service renewal deadlines and coordinate renewals before expiration to prevent interruptions.
• Maintain accurate stockroom inventory and equipment location records, reorder supplies as needed, and coordinate property documentation.
• Track billing to ensure accurate cost allocation and recovery.
• Provide clear purchasing guidance to staff and maintain complete, organized records for reporting and review.

Job Responsibilities:

• Supports purchases of IT equipment, software, network infrastructure, supplies, and services.
• Works closely with IT staff, campus departments, vendors, Procurement, and other University offices.
• Uses the University’s purchasing, financial management, and inventory systems to process requests and maintain records.
• Applies University and State of Mississippi purchasing requirements to daily purchasing activities.
• Maintains stockroom supplies and coordinates equipment tracking and property documentation.
• Manages multiple purchasing requests and renewal deadlines while providing timely updates.

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Education Qualifications:

Bachelor's (Required)

Experience:

Relevant experience | 3 Years | Required

Compensation:

$62,441.60 - $93,641.60