Personnel Specialist

Job Description: Personnel Specialist

Job Title: Personnel Specialist
Department: Human Resources
Reports To: Director of Human Resources
FLSA Status: Non-Exempt
Location: Union County Schools District Office

Position Summary:

The Personnel Specialist provides critical administrative and operational support to the Director of Human Resources and plays an essential role in the recruitment, processing, and maintenance of personnel records for all employee categories within Union County Schools. This position ensures smooth functioning of HR services, promotes effective recruitment strategies, maintains accurate personnel data, and contributes to a positive employee experience.

Essential Duties and Responsibilities:

• Assist the Director of Human Resources with daily operations and special projects.
• Collect and organize applications for all certified, classified, and transportation positions.
• Maintain digital and physical databases for all applicants and teacher candidates.
• Process applications for teachers, support staff, and bus drivers, including initiating background checks.
• Maintain up-to-date personnel files for all employees in compliance with state and federal regulations.
• Coordinate and process teacher certificate renewals through the South Carolina (SC) Educator portal.
• Provide logistical and administrative support for employee recognition events such as:
• Teacher of the Year program
• Retirement banquets
• Service award ceremonies
• Prepare and submit data for state and federal surveys including:
• Equal Employment Opportunity Commission (EEOC)
• Civil Rights Data Collection (CRDC)
• Center for Educator Recruitment, Retention, and Advancement (CERRA)
• South Carolina Department of Education (SCDE)
• Update staff and employment data on the SC State HR website twice annually.
• Represent Union County Schools at teacher recruitment events and job fairs.
• Prepare recruiting materials including brochures, flyers, and promotional handouts.
• Order and maintain inventory of recruitment supplies.
• Assist in scheduling interviews, notifying candidates of results, and processing employment decisions.
• Perform a variety of clerical duties including:
• Data entry
• Document filing and organization
• Employment verifications
• Responding to unemployment claims
• Completing student loan forgiveness forms
• Creating and managing Excel spreadsheets
• Conducting research as needed
• Maintain and update mentor and chaperone data on an annual basis.

Minimum Qualifications:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business, Human Resources, or related field preferred.
• Minimum of 3 years of clerical or administrative experience, preferably in human resources or a school district setting.
• Proficiency with Microsoft Office Suite, especially Excel, and experience with database systems.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Familiarity with SC Educator Portal and state/federal reporting requirements preferred.

Working Conditions:

• Office environment; primarily sedentary with occasional lifting of materials under 25 pounds.
• May require occasional travel to recruitment events.
• Requires extended periods of computer work and telephone communication.

Union County Schools is an Equal Opportunity Employer.