Temp HR Administrative Clerk
b9d38e7d-603c-41cd-9597-3eea58a0edff
- Location
- Dallas, TX
- Employment type
- temporary
- Source
- adp
POSITION SUMMARY:
The Temp HR Administrative Clerk provides general administrative and clerical support to the Human Resources department. This entry-level position is responsible for maintaining employee records, organizing documentation, assisting with onboarding paperwork, and performing routine HR tasks
JOB SPECIFIC RESPONSIBILITIES: PLEASE LIST BY ORDER OF IMPORTANCE
Greets visitors and clients, ensuring they are welcomed and directed to the appropriate personnel.Provides administrative support to the Human Resources department, including organizing, filing, and maintaining confidential employee records and documentation.Assits HR with onboarding; prepare the new hire package, assist with onboarding procedures, provide guidance with documentation, issuance of uniforms and employee ID badges, etcSchedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.Serve as the initial point of contact for Human Resources inquiries, assessing requests and directing employees to the appropriate HR personnel for assistance.Assists with the preparation, review, and organization of departmental documents and reportsResponsible for inventory management and issuing of employee uniforms, safety gear, replacement ID badges, and other required employment articles.Administration and archival of Courtesy Travel VouchersCoordinates and communicates company events such as, holiday lunches, birthdays, volunteer events, etc.Maintains office supplies and submits purchase ordersOther assigned duties
EXPERIENCE:
Please indicate the type of experience required/preferred for the positionRequired or Preferred:0–1 years of administrative or office experience preferredrequired.Basic knowledge of Microsoft Word, Excel, and Outlook.required.Strong organizational and time-management skills.required.Good communication and customer service skills.required.Ability to handle confidential information.required.Attention to detail and accuracy.required.Bilingual English/Spanish preferred.required.
EDUCATION:
Minimum Formal Education:
Click on the cell below to see a drop down menu of options for education.Required or Preferred:Two-year Associate's degree or equivalent experiencepreferred.High school diploma or equivalentrequired.
LICENSES and CERTIFICATIONS:
Please identify whether certification must be held upon hire or obtained within a designated period.Required or Preferred:
PHYSICAL DEMANDS:
Click on the cell below to see a drop down menu of options for Physical Strength Demands.Sedentary - Exerting up to 10lbs. occasionally or negligible weights frequently; sitting most of the time.Job DemandsFrequencyBrief Description of Job DemandsFor each item, click on the relative Frequency cell to indicate the frequency of each physical demand.BendingRarely - Less than 1 hour/week
CarryingRarely - Less than 1 hour/week
ClimbingRarely - Less than 1 hour/week
CrouchingRarely - Less than 1 hour/week
Fine Dexterity (skill/adroitness with hands; ex typing, administering shots, etc.)Constantly - 2/3 or more of the time
Foot Control (manipulation of pedals, controls, equipment, etc. with feet)Never - Never occurs
HandlingRarely - Less than 1 hour/week
Hearing (ability to interpret and differentiate between sound, etc.)Constantly - 2/3 or more of the time
KneelingRarely - Less than 1 hour/week
Lifting/ExertingRarely - Less than 1 hour/week
Pushing/PullingRarely - Less than 1 hour/week
ReachingRarely - Less than 1 hour/week
SittingConstantly - 2/3 or more of the time
StandingOccasionally-Up to 1/3 of time
Talking (ability to speak coherently and be understood by others)Constantly - 2/3 or more of the time
TwistingRarely - Less than 1 hour/week
Vision (ability to differentiate between color, to determine distance, depth perception, etc.)Constantly - 2/3 or more of the time
Walking/Moving (from one location to another to perform work)Occasionally-Up to 1/3 of time
NON - PHYSICAL DEMANDS:
Job DemandsFrequencyBrief Description of Non - Physical Job DemandsFor each item, click on the relative Frequency cell to indicate the frequency of each non - physical demand.Stress Demands - Person in the position is responsible for maintaining stable performance under pressure or opposition, and handling stress in a manner that is acceptable to others and to the organization.Occasionally-Up to 1/3 of time
Time Pressures – Person in the position is responsible for producing work/outcomes relatively quickly; within a specified timeframe.Occasionally-Up to 1/3 of time
Frequent Change of Tasks – Person in the position is responsible for reprioritizing workload based on the needs of the organization.Occasionally-Up to 1/3 of time
Performing multiple tasks simultaneously - Person in the position is responsible for working on a variety of different tasks simultaneously, while maintaining the quality of the work.Occasionally-Up to 1/3 of time
Tedious or exacting work – Person in the position is responsible for producing work that is routine and/or repetitious in nature.Occasionally-Up to 1/3 of time
Noisy/Distracting Environment – Person in the position will be subject to noise and distraction throughout the workday.Never - Never occurs
Variable Schedule/Overtime – Person in the position is required to work evenings and/or weekends, or is required to work overtime.Rarely - Less than 1 hour/week
Other (please describe)
ENVIRONMENTAL CONDITIONS:
Click on the cell below each heading to see a drop down menu of options of Environmental Factors.
Environmental / Health and Safety ConcernsFrequencyBrief Description of Working ConditionsWorking conditions are relatively free from unpleasant environmental conditions.Constantly - 2/3 or more of the time
Extreme temperature (heat, cold, extreme temperature changes).Never - Never occurs
Wetness and/or humidity (bodily discomfort from moisture).Never - Never occurs
Respiratory Hazards (fumes, gases, chemicals, radiation, dust/mites and dirt).Never - Never occurs
Noise and Vibration (where earplugs would be recommended).Never - Never occurs
Working conditions are relatively free from hazards.Constantly - 2/3 or more of the time
Mechanical HazardsNever - Never occurs
Toxic/Chemical HazardsNever - Never occurs
Fire HazardsNever - Never occurs
Other
The Temp HR Administrative Clerk provides general administrative and clerical support to the Human Resources department. This entry-level position is responsible for maintaining employee records, organizing documentation, assisting with onboarding paperwork, and performing routine HR tasks
JOB SPECIFIC RESPONSIBILITIES: PLEASE LIST BY ORDER OF IMPORTANCE
Greets visitors and clients, ensuring they are welcomed and directed to the appropriate personnel.Provides administrative support to the Human Resources department, including organizing, filing, and maintaining confidential employee records and documentation.Assits HR with onboarding; prepare the new hire package, assist with onboarding procedures, provide guidance with documentation, issuance of uniforms and employee ID badges, etcSchedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.Serve as the initial point of contact for Human Resources inquiries, assessing requests and directing employees to the appropriate HR personnel for assistance.Assists with the preparation, review, and organization of departmental documents and reportsResponsible for inventory management and issuing of employee uniforms, safety gear, replacement ID badges, and other required employment articles.Administration and archival of Courtesy Travel VouchersCoordinates and communicates company events such as, holiday lunches, birthdays, volunteer events, etc.Maintains office supplies and submits purchase ordersOther assigned duties
EXPERIENCE:
Please indicate the type of experience required/preferred for the positionRequired or Preferred:0–1 years of administrative or office experience preferredrequired.Basic knowledge of Microsoft Word, Excel, and Outlook.required.Strong organizational and time-management skills.required.Good communication and customer service skills.required.Ability to handle confidential information.required.Attention to detail and accuracy.required.Bilingual English/Spanish preferred.required.
EDUCATION:
Minimum Formal Education:
Click on the cell below to see a drop down menu of options for education.Required or Preferred:Two-year Associate's degree or equivalent experiencepreferred.High school diploma or equivalentrequired.
LICENSES and CERTIFICATIONS:
Please identify whether certification must be held upon hire or obtained within a designated period.Required or Preferred:
PHYSICAL DEMANDS:
Click on the cell below to see a drop down menu of options for Physical Strength Demands.Sedentary - Exerting up to 10lbs. occasionally or negligible weights frequently; sitting most of the time.Job DemandsFrequencyBrief Description of Job DemandsFor each item, click on the relative Frequency cell to indicate the frequency of each physical demand.BendingRarely - Less than 1 hour/week
CarryingRarely - Less than 1 hour/week
ClimbingRarely - Less than 1 hour/week
CrouchingRarely - Less than 1 hour/week
Fine Dexterity (skill/adroitness with hands; ex typing, administering shots, etc.)Constantly - 2/3 or more of the time
Foot Control (manipulation of pedals, controls, equipment, etc. with feet)Never - Never occurs
HandlingRarely - Less than 1 hour/week
Hearing (ability to interpret and differentiate between sound, etc.)Constantly - 2/3 or more of the time
KneelingRarely - Less than 1 hour/week
Lifting/ExertingRarely - Less than 1 hour/week
Pushing/PullingRarely - Less than 1 hour/week
ReachingRarely - Less than 1 hour/week
SittingConstantly - 2/3 or more of the time
StandingOccasionally-Up to 1/3 of time
Talking (ability to speak coherently and be understood by others)Constantly - 2/3 or more of the time
TwistingRarely - Less than 1 hour/week
Vision (ability to differentiate between color, to determine distance, depth perception, etc.)Constantly - 2/3 or more of the time
Walking/Moving (from one location to another to perform work)Occasionally-Up to 1/3 of time
NON - PHYSICAL DEMANDS:
Job DemandsFrequencyBrief Description of Non - Physical Job DemandsFor each item, click on the relative Frequency cell to indicate the frequency of each non - physical demand.Stress Demands - Person in the position is responsible for maintaining stable performance under pressure or opposition, and handling stress in a manner that is acceptable to others and to the organization.Occasionally-Up to 1/3 of time
Time Pressures – Person in the position is responsible for producing work/outcomes relatively quickly; within a specified timeframe.Occasionally-Up to 1/3 of time
Frequent Change of Tasks – Person in the position is responsible for reprioritizing workload based on the needs of the organization.Occasionally-Up to 1/3 of time
Performing multiple tasks simultaneously - Person in the position is responsible for working on a variety of different tasks simultaneously, while maintaining the quality of the work.Occasionally-Up to 1/3 of time
Tedious or exacting work – Person in the position is responsible for producing work that is routine and/or repetitious in nature.Occasionally-Up to 1/3 of time
Noisy/Distracting Environment – Person in the position will be subject to noise and distraction throughout the workday.Never - Never occurs
Variable Schedule/Overtime – Person in the position is required to work evenings and/or weekends, or is required to work overtime.Rarely - Less than 1 hour/week
Other (please describe)
ENVIRONMENTAL CONDITIONS:
Click on the cell below each heading to see a drop down menu of options of Environmental Factors.
Environmental / Health and Safety ConcernsFrequencyBrief Description of Working ConditionsWorking conditions are relatively free from unpleasant environmental conditions.Constantly - 2/3 or more of the time
Extreme temperature (heat, cold, extreme temperature changes).Never - Never occurs
Wetness and/or humidity (bodily discomfort from moisture).Never - Never occurs
Respiratory Hazards (fumes, gases, chemicals, radiation, dust/mites and dirt).Never - Never occurs
Noise and Vibration (where earplugs would be recommended).Never - Never occurs
Working conditions are relatively free from hazards.Constantly - 2/3 or more of the time
Mechanical HazardsNever - Never occurs
Toxic/Chemical HazardsNever - Never occurs
Fire HazardsNever - Never occurs
Other