Transportation Coordinator

Transportation Coordinator Job Description

REPORTS TO:

Chief Financial & Operating Officer

FLSA JOB CLASSIFICATION:

Non-Exempt, 12 Month Position

JOB PURPOSE:

The Transportation Coordinator provides oversight and implementation of all coordinated transportation for the school.

This is a 12-month, on-campus position, five days per week, Monday through Friday, and requires occasional evening and weekend work.

The Transportation Coordinator models the GDS Community Cornerstones of Respect, Kindness, Integrity, and Responsibility.

PRIMARY RESPONSIBILITIES:

• Provides ongoing training for bus drivers to obtain CDL license as well as bus training on routes and computer tools required for the transport of students

• Oversees the annual training of 30+ approved mini bus drivers, including road testing and required school documentation

• Conducts monthly reconciliation of fuel expense and maintenance coding for all school vehicles

• Develops standardized route spreadsheets for drivers to pick up and bring home students, which provides every driver the tools to drive any route at a moment’s notice

• Develops communications with parents and students via text, email and mobile phone to provide direct and up to the minute communication on a 24/7 basis, including a parents of bus riders distribution email list

• Provides and trains all drivers with school email and Google Sheets, giving drivers 24/7 access to schedules and spreadsheets from their smartphone

• Works with the Athletic Department and coaches on a common spreadsheet to schedule buses and drivers for all away athletic events

• Communicates with faculty to provide buses and drivers for field trips of all types for grades PreK-12 as well as mini buses for approved drivers

• Provides administration with necessary spreadsheets for bus maintenance expense, driver mileage reimbursement, field trip revenue, and athletic trip revenue

• Submits hours for bus drivers in the payroll system

• Provides drivers with updated information from the Department of Motor Vehicles on updates to rules and regulations as they pertain to buses

• Serves on-call 24/7 for emergencies, route changes, parent requests, and weather updates

• Maintains all buses, planning monthly general inspections and fluid checks

• Secures annual state motor vehicle inspections and updates registration tags

• Arranges for tire replacement as needed

• Cleans bus interiors on a weekly basis

• Washes the exterior and interior of all buses quarterly

• Tops off gas tanks as needed for all buses

• Works with the Director of Health Services to provide drivers with medical alerts of students riding their bus and safety issues for emergency situations

• Develops modules and trains staff and faculty in the use of the online field trip request form and spreadsheet

ADDITIONAL RESPONSIBILITIES:

• Performs other duties as assigned by the Head of School

WORKING CONDITIONS:

Work environment for this position is mostly sedentary and confined to an office setting. The noise level is usually quiet to moderate level but may be loud on occasion. The nature of this position may require supervising students both indoors and outdoors. All faculty and staff are required to participate in regular safety drills. A variable schedule may be required from time to time, which may include early morning or evening work.

PHYSICAL REQUIREMENTS:

The duties of this job take place in an office setting. This position is frequently required to operate a computer and file and retrieve written documents. The physical demands include, but are not limited to, standing, sitting, walking, lifting, carrying, reaching, handling, kneeling, crouching and bending. There will be extended periods of sitting required when performing administrative tasks and while attending meetings. Must be able to lift up to 50 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.

DIRECT REPORTS:

• Part-time Bus Drivers