Head Payroll Clerk

Title: Head Payroll Clerk

Reports To: Business Manager or his/her designee.

Job Goal: To provide for an orderly flow of payroll, payroll taxes, and fringe benefit information into the books, journals, records, systems, and files of the Business Office and to ensure that these records are maintained on a current basis.

Terms of Employment: Twelve (12) months a year. Salary and work year to be established by the contract between the District and its support personnel.

Evaluation: Performance will be evaluated in accordance with the provisions of the Board's policy on Evaluation of Classified Personnel.

Salary: $44,475.00

Qualifications

• High school graduate with a business background. Associate's degree or higher preferred.
• Knowledge of accounting and payroll, and ability to apply accounting principles to document accurate financial information.
• Possesses excellent working knowledge of English, spelling, punctuation, and mathematics.
• Possesses good communication skills that reflect the ability to deal with staff and administrators in a professional and tactful manner.
• Demonstrates a positive ability to interact with all coworkers and supervisors.
• Demonstrates proficiency in the use of a computer, including Microsoft Word, accounting and payroll software, and a high level of Excel knowledge.
• Possesses excellent working knowledge of office procedures and the operation of business office equipment and machines. Demonstrates proficiency navigating various software and tax websites to correctly implement required payroll changes and payments.

Performance Responsibilities

• Performs payrolls, including but not limited to, deductions for withholding tax, retirement, Social Security, PA state tax, annuities, credit union, purchase of service, retirement, delinquent taxes, union dues, hospitalization, eye care, and dental.
• Prepares and maintains all necessary earnings records, deduction records, and similar personnel payment records.
• Prepares retirement, Federal Income Tax withholding, Social Security, PA state tax, wage tax, occupation or local services tax, W-2 forms, unemployment reports, and tax returns on a monthly, quarterly, or annual basis as required.
• Maintains payroll files on each employee of the school district.
• Enters the budgeted salary/wage appropriations, which serve as an overall means of cost control, annually. Prorates annual salary relating to leaves, start dates, and sabbaticals.
• Verifies and reconciles all reports and accompanying payments of deductions.
• Monitors all payroll input for proper authorization by the appropriate Central Staff Administrator.
• Distributes all general fund accounts payable checks and wire transfers with accompanying remittance advices to school district vendors after verifying that the vouchers and wires are complete and reconciled.
• Maintains 403(b) records, payments, and wire transfers.
• Performs various analyses as they relate to the district's payroll system and fringe benefits packages.
• Verifies that all daily, weekly, and monthly filing duties are done on a timely basis.
• Assists in the accumulation of data relative to the construction of the annual budget.
• Ensures that contract records, demographic files, and retirement contributions are reported accurately and in a timely manner to the PA State Employees' Retirement System (PSERS) and VOYA.
• Codes and collects current EIT for submission to the regional collector per the requirements set forth under Act 32.
• Maintains control of payroll supplies and pre-numbered documents of original entry.
• Oversees and distributes work to be done by Payroll Clerk(s).
• Performs, as necessary, such other duties as may be assigned by the Secretary/Business Manager or his/her designee.