Executive Assistant I (Pharmacy), Queen Elizabeth Hospital

%3Cp style=%22font-family%5C:Arial;text-align%5C:right;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3EApplication Deadline%5C: 16 November 2026%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E%26nbsp; %26nbsp;Date of Issue%5C: 2 November 2026%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E%26nbsp;%3C/span%3E%3C/p%3E%3Cp style=%22font-family%5C:Arial;text-align%5C:center;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E%3Cstrong%3E%3Cu%3EVacancy Notification Circular No. KCC2611001%3C/u%3E%3C/strong%3E%3C/span%3E%3C/p%3E%3Ctable style=%22-webkit-text-stroke-width%5C:0px;background-color%5C:rgb(255, 255, 255);border-collapse%5C:collapse;border-style%5C:hidden;border-width%5C:0px;color%5C:rgb(0, 0, 0);font-family%5C:Arial;font-size%5C:13.02px;font-style%5C:normal;font-variant-caps%5C:normal;font-variant-ligatures%5C:normal;font-weight%5C:400;height%5C:89.4966px;letter-spacing%5C:normal;orphans%5C:2;text-align%5C:start;text-decoration-color%5C:initial;text-decoration-style%5C:initial;text-decoration-thickness%5C:initial;text-transform%5C:none;white-space%5C:normal;widows%5C:2;word-spacing%5C:0px;%22 border=%221%22 width=%22101.708%%22%3E%3Ctbody%3E%3Ctr style=%22height%5C:22.3785px;%22%3E%3Ctd style=%22border-width%5C:0px;height%5C:22.3785px;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E%3Cstrong%3ERank%3C/strong%3E%3C/span%3E%3C/td%3E%3Ctd style=%22border-width%5C:0px;height%5C:22.3785px;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E%3Cstrong%3E%5C: %3C/strong%3EExecutive Assistant I%3C/span%3E%3C/td%3E%3C/tr%3E%3Ctr style=%22height%5C:44.7396px;%22%3E%3Ctd style=%22border-width%5C:0px;height%5C:44.7396px;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E%3Cstrong%3EDepartment / Hospital%3C/strong%3E%3C/span%3E%3C/td%3E%3Ctd style=%22border-width%5C:0px;height%5C:44.7396px;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E%3Cspan style=%22mso-ansi-language%5C:EN-US;mso-bidi-language%5C:AR-SA;mso-fareast-font-family%5C:新細明體;mso-fareast-language%5C:ZH-TW;mso-fareast-theme-font%5C:minor-fareast;%22 lang=%22EN-US%22%3E%3Cstrong%3E%5C: %3C/strong%3EPharmacy Department, Queen Elizabeth Hospital%3C/span%3E%3C/span%3E%3C/td%3E%3C/tr%3E%3Ctr style=%22height%5C:22.3785px;%22%3E%3Ctd style=%22border-width%5C:0px;height%5C:22.3785px;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E%3Cstrong%3EPay%3C/strong%3E%3C/span%3E%3C/td%3E%3Ctd style=%22border-width%5C:0px;height%5C:22.3785px;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E%3Cstrong%3E%5C: %3C/strong%3E%3Cspan lang=%22EN-US%22%3EHK%2424,675 - HK%2429,195 per month%3C/span%3E%3C/span%3E%3C/td%3E%3C/tr%3E%3Ctr%3E%3Ctd style=%22border-width%5C:0px;%22 colspan=%222%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E%3Cspan style=%22-webkit-text-stroke-width%5C:0px;display%5C:inline !important;float%5C:none;font-style%5C:normal;font-variant-caps%5C:normal;font-variant-ligatures%5C:normal;font-weight%5C:400;letter-spacing%5C:normal;orphans%5C:2;text-align%5C:start;text-decoration-color%5C:initial;text-decoration-style%5C:initial;text-decoration-thickness%5C:initial;text-indent%5C:0px;text-transform%5C:none;white-space%5C:normal;widows%5C:2;word-spacing%5C:0px;%22 lang=%22EN-US%22%3EUp to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.%3C/span%3E%26nbsp;%3C/span%3E%3C/td%3E%3C/tr%3E%3C/tbody%3E%3C/table%3E%3Cp%3E%26nbsp;%3C/p%3E%3Cp%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E%3Cstrong%3EKey Responsibilities%5C:%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E1.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Provide secretarial and administrative support to the daily operation of the department following general instructions or prescribed procedures with minimal supervision.%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E2.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Assist in planning, coordinating, managing and supporting departmental programs including pharmacist clinic activities.%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E3.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Handle enquires, liaise and communicate with patients, internal and external parties.%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E4.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Assist in patient outcomes data collection / analysis and compile statistics and service evaluation reports.%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E5.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Handle correspondence and documents including receiving and sorting mail, preparing checklists and staff duty rosters, and performing data processing / analysis.%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E6.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Use and maintain IT system/tools to facilitate the above duties, including webpage, database, simple programming.%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E7.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Perform procurement support for department operations.%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E8.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Assist in receiving and checking delivered drugs, medical gases, pharmacy equipment and consumables.%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E9.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Assist in performing and maintaining the inventory of pharmaceutical items, supplies, furniture and equipment and to perform related store duties.%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E10.%26nbsp;%26nbsp;%26nbsp;%26nbsp;To prepare, update, dispatch and file reports and computer data records and other documents for audit purpose.%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E11.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Assist in supervision of supporting staff.%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E12.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Perform any other duties as assigned by supervisors.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E%3Cstrong%3EEntry Requirements%5C:%26nbsp;%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E1. University Graduates with experience; %3Cstrong%3EOR%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E2. F.5 / S.5 with%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E%26nbsp; %26nbsp; (a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; %3Cstrong%3EOR%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E%26nbsp; %26nbsp; (b) 5 subjects in HKDSE attaining the level specified below%5C:%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E%26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp;(i) Level 2 in English Language %26amp; Chinese Language; AND%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E%26nbsp; %26nbsp; %26nbsp; %26nbsp; %26nbsp;(ii) Level 2 in New Senior Secondary Subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects.%26nbsp;%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E%3Cstrong%3EAND %3C/strong%3Ediploma in a specialized function AND relevant experience%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E%3Cstrong%3EPreferred Attributes / Exposure%5C:%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E1.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Knowledge of HA%27s corporate systems and processes including ERP, OPAS, CDARS and Pharmacy Systems (e.g. PMS).%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E2.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Commitment and flexible working hours (over time during project deadlines).%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E3.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Reliable, self-motivated, responsible and able to work independently and under pressure with good communication and interpersonal skills.%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E4.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Proficiency in using statistical and data management software (e.g. SPSS, MS Excel and Access) and common office PC applications (e.g.MS Word, PowerPoint).%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E5.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Good command of both written and spoken English and Chinese.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E%3Cstrong%3ERemarks%5C:%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E1. %26nbsp; %26nbsp;Please refer to %3C/span%3E%3Ca href=%22https%5C://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf%22 target=%22_blank%22 rel=%22noopener noreferrer%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3Ehttps%5C://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf%3C/span%3E%3C/a%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E for “Notes to Applicants”.%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E2.%26nbsp;%26nbsp;%26nbsp;%26nbsp;The service of Queen Elizabeth Hospital will be relocated to the Kai Tak Hospital in phases starting from year 2026.%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E3.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Serving staff who have completed F.5/ S.5 with HKCEE/ HKDSE 5 passes/ attaining Level 2/Grade E including Eng (Syl. B) %26amp; Chin/ Diploma AND 3 years%27 relevant experiences in HA; OR F.5/ S.5 with 5 years%27 relevant experiences in HA may also be considered.%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E4.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Current final year undergraduates may also apply, if selected, appointment will be subject to their obtaining the requisite academic qualification within the current academic year (i.e.2026).%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3E5.%26nbsp;%26nbsp;%26nbsp;%26nbsp;Selected candidate may be required to work in another work location to meet service needs of the HA.%26nbsp;%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:12px;%22%3EPlease submit application online on or before %3Cstrong%3E%3Cu%3E16 November 2026%3C/u%3E%3C/strong%3E. For enquiries, please telephone 3506 8576.%26nbsp;%3C/span%3E%3C/p%3E