School Operations Coordinator

Job Summary

1. School Administration & Daily Operations
? Manage daily front office operations, communications, student records, attendance, calendars, and administrative documentation.
? Coordinate student check-in/check-out, visitor procedures, school safety protocols, and emergency preparedness.
? Support the Principal with scheduling, reporting, administrative requests, and communications with Foundation Headquarters.
? Coordinate substitute arrangements, staff records, school photography, facilities, technology requests, and other operational needs.
? Monitor administrative workflows and deadlines, resolve routine operational issues, and recommend improvements to the Principal.
2. Recruitment, Enrollment & Marketing
? Manage recruitment and admissions processes, including inquiries, school tours, open houses, applications, enrollment, and re-enrollment.
? Maintain enrollment records, monitor recruitment trends, and report progress toward enrollment goals.
? Coordinate marketing initiatives, including social media, website updates, promotional materials, and community outreach.
? Oversee new family orientation and support family engagement and retention.
3. Financial Administration & Purchasing
? Process tuition transactions, invoices, reimbursements, purchasing requests, and financial documentation in accordance with Foundation policies.
? Maintain tuition records, Accounts Receivable reports, and financial information using Brightwheel, QuickSchools, and other systems.
? Coordinate financial submissions, reconciliations, and outstanding payments with the Accounting Department.
? Manage approved purchasing and school supply inventory.
4. Student Life, School Events & Yearbook
? Coordinate administrative and logistical operations for school events, cultural celebrations, and student activities in collaboration with designated teacher leads.
? Monitor event planning, preparation, timelines, and assigned responsibilities to ensure school expectations are met

Requirements / Qualifications

Degree: Bachelor’s degree major in education, business administration, communications, or a related field required.
? Bilingual proficiency in English and Mandarin Chinese required; Cantonese preferred.
? Computer skills