Receptionist - District Office

Receptionist – District Office

Position Purpose:
Under the direct supervision of the Director of Human Resources, to provide information and assistance to the district’s internal and external stakeholders on an as-needed basis. Receptionists perform a variety of clerical support functions for the district, including responding to requests for information, routine clerical tasks, processing forms and records, and data manipulation.

Essential Job Functions:

• Greets all visitors courteously, determines their needs, and directs them to the appropriate staff member.
• Answers the district’s main telephone line and responds to all requests for information.
• Maintains the front reception area, main bulletin board, and the employee breakroom.
• Processes and maintains all online enrollment and prekindergarten applications and related paperwork.
• Provides information and assistance to patrons completing district-level paperwork including, but not limited to, open enrollment applications, free and reduced lunch applications, Lil’ Rams/Tiny Rams enrollment forms, health and immunization forms, and student registration forms.
• Processes field trip requests and coordinates with the district’s transportation department and curriculum directors.
• Assists the Director of Communication with tasks related to the district’s Business Partner Liaison program.
• Performs data entry and other clerical activities related to the district’s Teammates and EHA programs.
• Assists certified and classified candidates with the district’s application procedures.
• Schedules interview appointments with all certified and classified candidates.
• Schedules certified and classified substitutes on an as-needed basis.
• Assembles background check paperwork, I-9 forms, volunteer request documents, and verifies all information for accuracy prior to submission.
• Schedules and prepares the central office boardroom for meetings.
• Coordinates catering orders for all central office functions.
• Orders supplies for the central office.
• Submits work orders to the maintenance department on behalf of the central office.
• Receives deliveries and ensures that all packages are picked up by the appropriate staff member.
• Provides general clerical assistance to all district-level departments on an as-needed basis.
• Maintains a regular and predictable attendance history while employed by the district.
• Carries out all additional duties and responsibilities as assigned by the Superintendent.

Equipment:

• Uses standard office equipment such as personal computers, fax machines, multi-line telephones, and copiers.

Travel Requirements:

• Travels to school district buildings and professional meetings as required.

Knowledge, Skills, and Abilities:

• Knowledge of basic computer operations, use of multi-line phones, and other common office machines.
• Knowledge of the basic administrative structure of the district.
• Ability to communicate effectively and efficiently with others, both in oral and written form.
• Ability to work with a diverse group of individuals.
• Ability to carry out instructions given in written or oral form.
• Ability to understand, apply, and use personal computers and software applications (e.g., Word, Excel…)
• Ability to type accurately and at a moderate rate of speed
• Ability to maintain confidentiality of information regarding students, employees, district patrons, and others.
• Ability to maintain accurate records and develop simple reports from those records.
• Ability to establish and maintain cooperative working relationships with students, staff members, and others contacted in the course of work.

Physical and Mental Demands, Work Hazards:

• Works in a standard office and school building environment.

Note: See also the Summary of Physical, Sensory, and Environmental Requirements needed to perform essential functions for this position.

Qualifications Profile:

• Any combination of education and experience providing the required skills and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
• High School diploma or equivalent.
• Prior experience as a receptionist or secretary

Experience:

• Prior experience as a school secretary or receptionist preferred.

FLSA Status: Non-exempt