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Human Resources Specialist

565849f1-5e6b-4c8d-a6c7-c034220efb82

Location
Cheyenne, WY
Employment type
full_time
Source
adp

The Human Resources Specialist manages day-to-day human resources operations, maintains employee records, and supports core employee functions to include recruiting, onboarding, payroll and benefits. The role manages the recruitment process, assists with payroll functions, maintains accurate employee records, coordinates onboarding and offboarding activities, and acts as the first point of contact for employee HR questions. The position works closely with other members of the HR team and cross functional teams to keep people operations running effectively and compliantly.

Essential Duties and Responsibilities:

  • Performs internal customer service functions as the first point of contact for employee question regarding company policies, benefits, training and procedures.
  • Helps mediate workplace conflicts and supports the disciplinary process.
  • Manages candidate flow and communications in the applicant system. Performs initial phone screens, updates candidate notes, coordinates and manages calendars for each step in the recruiting process in conjunction with the hiring manager, and ensures all applications are closed out within each requisition.
  • Initiates, tracks and updates relevant parties on drug and background screenings.
  • Prepares new-hire paperwork, conducts orientation, collects verification documents, ensures documentation is accurate and complete.
  • Processes paperwork for employee address and other informational or status changes.
  • Assists with processing of terminations by handling terminations in relevant systems, ensuring all equipment is collected, and assisting with other aspects of the process.
  • Conducts daily, weekly and pay period timesheet audits. Addressing exceptions and ensuring all time records are accurate before each payroll is processed.
  • Coordinates the delivery of new and replacement badges; keeping in touch with the IT Department to ensure timely receipt and delivery.
  • Assists with insurance enrollment process, changes, and terminations. Reconciles monthly insurance premium invoices.
  • Assists with administration of company benefit plans. Acts as a liaison between employee and insurance agents to resolve issues and ensure a positive experience.
  • Help coordinate, schedule or deliver compliance and skill-building training programs in conjunction with compliance, IT, managers, and training coordinator.
  • Handles various research projects and/or special projects.
  • Assists employees, as needed, on travel arrangements and details.
  • Manages the planning process and details of holiday celebrations, birthday celebrations and facility lunch events in conjunction with other members of the HR Team. Gets appropriate sign-offs as necessary.
  • Prepares correspondence email and other written correspondence for various HR and personnel items.
  • Performs a variety of clerical duties as needed by the company and department.
  • Performs outreach to community sources as needed to accomplish training, employee support, etc..
  • Edits and proofreads company policy and procedure related documents as needed.
  • Manages trash/recycling pickups and schedules the Wyoming facility in coordination with the Vice President of Operations.
  • Manages various facility and maintenance services for Magpul facilities, to include snow removal, lawn service, janitorial, vending services, water service, etc..
  • Does weekly office supply orders for the Wyoming facility and special orders as requested. Reviews requests from a cost and need perspective, asks clarifying questions and seeks guidance if is unsure about a request.
  • Performs other duties as assigned.
  • Travel up to 5%.

Qualifications

  • Associates degree in human resources or business management preferred; may be offset by relevant experience.
  • At least 4 years of experience in HR support within a medium-sized company.
  • Proficient in English (oral and written).

Job Knowledge, Skills and Abilities:

  • Must be highly organized.
  • Strong communication, empathy, active listening, and conflict resolution capabilities.
  • Experience with HRIS platforms and applicant tracking systems a must. Experience in ADP a plus.
  • Familiarity with basic labor laws and employment regulations.
  • Ability to use standard office equipment (computer, scanner, etc.)
  • Intermediate knowledge of MS Office, including Word, Excel and Outlook.
  • Ability to keep highly sensitive information confidential.
  • Attention to detail and accuracy in communications.
  • Must be flexible and have the ability to change focus quickly to different priorities.
  • Ability to manage multiple items with competing deadlines; excellent time management ability.
  • Must have the ability to problem solve.
  • Cooperative, can-do attitude and professional demeanor.

Additional

  • This position reports to the HR Director.
  • Competitive pay commensurate with experience.
  • Benefits include medical, dental, vision, life and long-term disability insurance, as well as, voluntary short-term disability and accident insurance. Additionally we offer a 401(k) Plan.
  • Must be eligible to work in the United States for any employer. The applicant must be authorized to receive Technical Data and/or Technology under U.S. export control laws. Any offer made is contingent on the applicant passing a background check that will include a restricted party screening and, for prospective employees who are Foreign Persons, on the Company obtaining all necessary export licenses. In addition, the applicant will be required to pass a criminal background check and drug screening.

Magpul is an equal opportunity employer. Disabilities/veterans.