CL23716: Nutrition Services Secretary/Application Processor - Nutrition Services

Position #23716: Nutrition Services Secretary/Application Processing
Location: Nutrition Services
Hours: 8 Hours per Day (7:00 A.M. – 3:30 P.M.), 211 Days per Year (10 months; specific calendar to be discussed during interview, start/end time subject to change)

Salary: $23.25 - $30.16

Open Date: 11/12/2026

Application Deadline/Close Date: 11/18/2026 at 10:00PM, OR until filled.

JOB DESCRIPTIONS

The Nutrition Services Secretary is expected to perform secretarial duties under the direction of the director and assistant director. Required skills include the ability to perform routine mathematical functions; strong keyboarding, computer and proofing skills; strong interpersonal skills; excellent judgement; and the ability to work independently, meet deadlines and function in an environment with frequent interruptions. Other job-related duties may be assigned as necessary.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Applicants for the position may be required to demonstrate their ability through a test in the areas of written communications, mathematics and computer skills.

All applications must be submitted to the Kennewick School District Online at www.ksd.org.

CONDITIONS OF EMPLOYMENT

1. High School diploma or equivalent.
2. Must present transcripts of highest level of education within thirty (30) days of hire.
3. Must be able to perform the essential functions of the position with or without reasonable accommodation.
4. Must be able to meet the Physical Demands of the position.
5. Must pass a basic skills test.
6. Completion of Safe Schools Web Based Training within thirty (30) days of hire and yearly thereafter.
7. Must pass a background check, which includes employee paid fingerprinting.

QUALFICATIONS REQUIRED

1. Minimum two years successful work experience in data entry and operating office technology required, including word processing, spreadsheet software (Windows and Microsoft Office Suite preferred).
2. Previous experience reconciling bank statements required.
3. Knowledge about and demonstrated skill with public school and/or business budget and accounting procedures required, including an understanding of detailed budget ledgers, purchase requisitions, processing invoices and reconciling them with budget printouts, and authorizing bill payments.
4. Knowledge about and demonstrated skill in data entry and operating office technology required.
5. Skills to perform basic math calculations, communicate effectively, use standard office equipment including calculator and computers.
6. Demonstrated proficiency in verbal and written skills including an excellent working knowledge of correct grammar, spelling and English usage.
7. Keyboarding accuracy and 10-key proficiency.
8. Positive evaluations and recommendations.
9. Demonstrated competencies with people skills including the appropriate use of telephone etiquette in handling a multi-line system; the maintaining of effective, positive work relationships with students, staff, parents, and the public; the use of courteous communication with difficult people; and the maintaining of confidentiality.
10. Ability to work independently with frequent interruptions; exercising sound organizational judgment, setting priorities, and initiating tasks.
11. Demonstrated ability to independently learn new procedures, processes, and use new equipment.
12. Evidence of an ability to work under pressure while maintaining a positive attitude.
13. Evidence of punctuality, accuracy, and the ability to meet deadlines.
14. Evidence of excellent attendance, punctuality, and dependability; evidence of ability to be self-disciplined and a self-starter.
15. Knowledge of basic cash handling procedures, including deposit reconciliation.
16. Positive evaluations and recommendations.
17. Must uphold board policies and follow administrative procedures.
18. Must take all necessary and reasonable precautions to protect students, equipment, materials and facilities.

QUALIFICATIONS PREFERRED

1. Knowledge of National School Lunch, School Breakfast, Child and Adult Care Food Program and Summer Nutrition Services Programs.
2. Bilingual/biliterate English/Spanish.

ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES

1. Provide administrative and clerical support to the department and assigned staff to ensure efficient daily operations.
2. Review, verify, and update free and reduced meal applications and related eligibly documents in accordance with USDA guidelines.
3. Input application data into nutrition services software (e-Trition), update student eligibly, statuses, and securely maintain all physical and digital documents.
4. Audit, verify, and input McKinney-Vento (MKV) / Homeless, Migrant, and ECEAP (Early Childhood Education and Assistance Program) student designations directly into the nutrition POS system.
5. Identify and manually link siblings or additional family members living in the same home to an existing approved application or direct certification match, extending free meal eligibility to all eligible children within the extended household.
6. Review and update student records based on state direct certification list (SNAP, TANF, Foster). Process list once per week.
7. Send eligibility determination letters once per week.
8. Assist and verify consent to share process with IT.
9. Assist with annual federal mandated application verification process by gathering and reviewing income documentation.
10. Serve as the primary point of contact for parents and guardians regarding eligibility questions.
11. Keep the department informed of important dates and deadlines related to Free/Reduced Meal benefits, inventory, purchasing, reporting, and other departmental requirements.
12. Maintain accurate records and documentation related to meal benefits, student accounts, department operations, and other required records to ensure the district is prepared for state and federal administrative reviews and audits.
13. Monitor and report monthly Free and Reduced-Price Meal application return rates directly to the Director of Nutrition Services and the Assistant Superintendent of Business Operations.
14. Execute year-end closing procedures in the nutrition POS software. Verify graduating building paths, reconcile final student account balances (handling outstanding meal debts or fund refunds), and clear the system to generate a baseline archive of the prior year's data.
15. Perform the annual software rollover to establish the new school year database. Synchronize the nutrition software with the Student Information System (SIS) to import new student rosters, grade levels, and building locations.
16. Initialize the temporary 30-operating-day carryover status for returning students into the new school year system. Monitor the database to track the expiration of these temporary statuses and ensure students automatically or manually revert to a "Paid" status if a new application or direct certification matching is not finalized within the 30-day window.
17. Launch the new school year’s Free and Reduced-Price Meal application module. Configure the software with updated annual federal income eligibility guidelines before accepting and processing the first wave of applications.
18. Complete October Building Data Report.
19. Complete OSPI annual training. Attend monthly OSPI webinars. Review OSPI weekly newsletter for updates.
20. Coordinate, compile data for, and complete the annual district renewal applications for the NSLP, SBP, CACFP, SFSP, and CEP.
21. Access and navigate the official Washington State SUN Bucks Upload Portal to download templates, verify specifications, and track mandatory state submission deadlines.
22. Perform strict quality control by auditing Breakfast in the Classroom meal counts against tracking spreadsheet and the monthly consolidated meal count form to resolve discrepancies.
23. Prepare, verify, and submit the official monthly child nutrition reimbursement claim withing the Washington Integrated Nutrition System portal after completing the meal count audits.
24. Leverage student data and meal count to track, calculate, and analyze program opportunity assessment and average daily participation metrics to monitor department performance.
25. Support the E-Trition Point-of-Sale (POS) system, including updating prices, maintaining patron information, reviewing and maintaining account balances, and troubleshooting POS issues or coordinating technical assistance when needed.
26. Input and process monthly inventory, ensuring inventory information is accurate, complete, and submitted according to established procedures and timelines.
27. Assist with purchasing and financial processes, including purchase orders, invoices, receipts, vendor documentation, and other department-related financial records.
28. Reconcile monthly bank statements and assist with identifying and resolving discrepancies between bank records and departmental financial records.
29. Provide customer service and communication support to staff, schools, students, families, vendors, and other individuals contacting the department.
30. Respond to telephone calls, emails, and inquiries, providing information when appropriate and directing individuals to the appropriate person or resource when additional assistance is needed.
31. Support staff with timecards, leave requests, payroll, or other employment-related matters.
32. Support administrative communication related to staffing, including notifying the secretary responsible for substitute coverage when a school needs substitute coverage.
33. Process and distribute incoming and outgoing mail, correspondence, forms, and other departmental communications.
34. Maintain organized electronic and paper files in accordance with department procedures and records-retention requirements.
35. Communicate with school sites and department staff to obtain information, follow up on requests, and ensure necessary information is received and processed.
36. Notify the secretary responsible for work orders when a work order or service request is requested or identified.
37. Assist with departmental reports, reconciliations, audits, and required documentation as assigned.
38. Maintain confidentiality and handle sensitive student, employee, financial, and departmental information appropriately.
39. Follow established district, department, state, and federal policies and procedures applicable to the position.
40. Provide professional and courteous service and represent the department positively when interacting with staff, students, families, vendors, and the public.
41. Perform other related duties as assigned that support the effective operation of the department.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

PHYSICAL DEMANDS: The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Mobility: While performing the duties of this job, the employee is regularly required to stand and walk for prolonged periods of time, push or pull 18-26 lbs., sit, kneel and crouch, twist and bend, use hands to type, finger, handle, or feel; and reach with hands and arm.
• Sense: The employee is required to talk/hear conversations and other sounds. The employee must be able to communicate effectively in person and over the telephone. The employee is required to taste and smell. Specific vision abilities required by this job include close vision, far vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• Lifting: The employee must be able to lift or move up to 18-26 pounds; must also be able to lift overhead. The employee may be required to physically move quickly in an emergency or while performing student supervision duties.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Physical Hazards: While performing the duties of this job, the employee must be able to work outdoors in a wide variety of temperatures; from -10 degrees F to 100 degrees F +. The employee may be exposed to wet and/or humid conditions. The noise level in this work environment is moderate.

Kennewick School District's Non-Discrimination Policy

The Kennewick School District provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, including gender expression or identity, the presence of any sensory, mental or physical disability, or use of trained dog, guide or service animal by a person with a disability, and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights & Equity: Dr. Thomas Brillhart - (509) 222-5010 (Thomas.Brillhart@ksd.org)

Section 504, Title IX: BJ Wilson - (509) 222-5003 (BJ.Wilson@ksd.org)

This holds true for all students who are interested in participating in all education programs and/or extra-curricular school activities in the Kennewick School District.

Applicants: Inquiries regarding compliance procedures or requests for reasonable accommodation may be directed to the School District’s Director of Human Resources.

Kennewick School District Contact Names and Telephone Numbers:

Toni Neidhold, Director of Human Resources

HR@ksd.org

Certified/Classified ADA

Amy Martinez, Assistant Director of Human Resources

HR@ksd.org

Classified ADA

Kennewick School District

1000 West 4th Avenue

Kennewick, WA 99336