Senior Contract Manager

%3Cp class=%22MsoNormal%22 style=%22MARGIN%5C:0in 0in 10pt;%22%3E%3Cimg src=%22http%5C://www.stonybrook.edu/sb/images/SBU-horz_2clr_rgb_forWeb.jpg%22 _fcksavedurl=%22http%5C://www.stonybrook.edu/sb/images/SBU-horz_2clr_rgb_forWeb.jpg%22%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22line-height%5C:115%;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3E%3Cstrong%3ERequired

Qualifications

(as evidenced by an attached resume)%5C:%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EBachelor’s degree (foreign equivalent or higher). Four (4) years of directly related full-time professional experience in facilities management, including contract administration, specification development, writing, review, and implementation. Knowledge of OSHA and NYS Fire Codes. Supervisory experience. Experience utilizing basic computer applications (Microsoft Office Suite to include Excel and/or Google Workspace).%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3E%3Cstrong%3EPreferred

Qualifications

%5C:%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EAdvanced degree (foreign equivalent or higher). Project management experience. Experience developing and writing policies and procedures. Experience with budget preparation and management. Experience leading department or division-level initiatives. Knowledge of NYS Procurement guidelines.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3E%3Cstrong%3EBrief Description of Duties%5C:%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EThe Campus Operations Contracts Team is seeking a highly motivated self-starter with strong communication, writing, financial analysis, spec writing, and negotiation skills to manage contracts. The Senior Contract Manager will manage a wide variety of maintenance and service contracts supporting the Facilities department. This position leads the development, solicitation, negotiation, award, and administration of more than 100 department contracts while guiding Directors and Project Managers throughout the contract lifecycle. The successful candidate will supervise the Contracts Team, ensure the timely delivery of contract specifications and procurement documents, and coordinate the resources necessary to support projects efficiently and cost-effectively. Must have strong organizational and excellent written and oral communication skills. Being organized, motivated, and a self-starter is essential for success in this position. The Senior Contract Manager should also possess the ability to collaborate with diverse teams, including facilities management, procurement, finance, and other university stakeholders, to develop and implement contracts that support departmental operations.%26nbsp;%3C/span%3E%3C/p%3E%3Cul style=%22margin-top%5C:0in;%22 type=%22disc%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l1 level1 lfo1;tab-stops%5C:list .5in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3E%3Cstrong%3EContract Administration%5C:%3C/strong%3E%3C/span%3E%3Cul style=%22margin-top%5C:0in;%22 type=%22circle%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l1 level2 lfo1;tab-stops%5C:list 1.0in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EAdvise, direct, support, and develop contracts for Campus Operations and Maintenance departments, including facilities maintenance, elevator, HVAC, utilities, and custodial services.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l1 level2 lfo1;tab-stops%5C:list 1.0in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EDevelop specifications for services under the University Memorandum of Understanding (MOU) with outside or relational agencies, e.g. DEC, Auxiliary Services Association (ASA), etc.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l1 level2 lfo1;tab-stops%5C:list 1.0in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EProvide contract management within the Associate Vice President for Campus Operations area.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l1 level2 lfo1;tab-stops%5C:list 1.0in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EManage the annual review, renewal, and development of department contracts, including updating existing specifications and preparing specifications for new service contracts. Ensure projects have the necessary resources, such as material, equipment, personnel, and funding.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l1 level2 lfo1;tab-stops%5C:list 1.0in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EServe as liaison between Managers/Directors, Procurement, and the contracting party.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l1 level2 lfo1;tab-stops%5C:list 1.0in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EProvide contract status reports for leadership.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l1 level2 lfo1;tab-stops%5C:list 1.0in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EManage electronic and paper files, ensuring current documents and resources are always available.%3C/span%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3C/ul%3E%3Cul style=%22margin-top%5C:0in;%22 type=%22disc%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l0 level1 lfo2;tab-stops%5C:list .5in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3E%3Cstrong%3EContract Review%5C:%3C/strong%3E%3C/span%3E%3Cul style=%22margin-top%5C:0in;%22 type=%22circle%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l0 level2 lfo2;tab-stops%5C:list 1.0in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EOversee contract performance reviews and submit required rating sheets to Procurement.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l0 level2 lfo2;tab-stops%5C:list 1.0in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EWork with Directors, Managers, Procurement, Contract Officers, and Accounts Payable to resolve contract performance issues.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l0 level2 lfo2;tab-stops%5C:list 1.0in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EDevelop and manage a monthly contract review process with department managers.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l0 level2 lfo2;tab-stops%5C:list 1.0in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EDevelop and implement contract management processes, training, policies, and procedures. Provide guidance and training to managers and directors on contract requirements and

responsibilities

.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l0 level2 lfo2;tab-stops%5C:list 1.0in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EWork with INFOR Coordinator to develop and manage contract project work orders and track activity in the work order system.%3C/span%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3C/ul%3E%3Cul style=%22margin-top%5C:0in;%22 type=%22disc%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l3 level1 lfo3;tab-stops%5C:list .5in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3E%3Cstrong%3ESupervision and Contract Administration%5C:%3C/strong%3E%3C/span%3E%3Cul style=%22margin-top%5C:0in;%22 type=%22circle%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l3 level2 lfo3;tab-stops%5C:list 1.0in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EPromote staff growth and development through regular communication, training activities, and workshops. Assess training needs and develop programs to address them.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l3 level2 lfo3;tab-stops%5C:list 1.0in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3ESupervise Assistant Contract Manager and contract team; provide guidance, support and direction, assign and review work, evaluate performance, and address employee concerns as needed.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l3 level2 lfo3;tab-stops%5C:list 1.0in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3ECollaborate with staff and department leadership to address facility needs, safety issues, and renovation/special projects.%3C/span%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3C/ul%3E%3Cul style=%22margin-top%5C:0in;%22 type=%22disc%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l4 level1 lfo4;tab-stops%5C:list .5in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3E%3Cstrong%3EAdministration and Operation%5C:%3C/strong%3E%3C/span%3E%3Cul style=%22margin-top%5C:0in;%22 type=%22circle%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l4 level2 lfo4;tab-stops%5C:list 1.0in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3ELead area-wide and departmental goal-setting processes.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l4 level2 lfo4;tab-stops%5C:list 1.0in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3ECreate and implement residential policies and procedures.%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l4 level2 lfo4;tab-stops%5C:list 1.0in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EProvide accessible, transparent, and collaborative relationships with key departments, including Campus Operations and Maintenance, Procurement, and VP Administration.%3C/span%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3C/ul%3E%3Cul style=%22margin-top%5C:0in;%22 type=%22disc%22%3E%3Cli class=%22MsoNormal%22 style=%22line-height%5C:115%;mso-list%5C:l2 level1 lfo5;tab-stops%5C:list .5in;%22%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EOther duties or projects as assigned as appropriate to rank and departmental mission.%3C/span%3E%3C/li%3E%3C/ul%3E%3Cp class=%22MsoNormal%22 style=%22line-height%5C:115%;%22%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3E%3Cstrong%3ESpecial Notes%5C:%3C/strong%3E%3C/span%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EThis is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EIn addition to the employee%27s base salary, this position is eligible for %244,150 UUP annual location pay, paid biweekly.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3E%3Cstrong%3EEssential Position%5C:%3C/strong%3E This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EFor this position, we are unable to sponsor candidates for work visas.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EResume/CV and cover letter should be included with the online application.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3E%3Ci%3E%3Cstrong%3EStony Brook University is committed to excellence in the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status, and all other protected classes under federal or state laws.%3C/strong%3E%3C/i%3E%26nbsp;%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EStony Brook University is dedicated to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting oea_ada@stonybrook.edu. We will consider accommodation requests in compliance with applicable laws. This process is independent and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3E%3Ci%3EIn accordance with the Title II Crime Awareness and Security Act%3C/i%3E a %3Ci%3Ecopy of our crime statistics can be viewed%3C/i%3E%3C/span%3E%3Ca href=%22https%5C://www.stonybrook.edu/police/%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3E%3Ci%3E here%3C/i%3E%3C/span%3E%3C/a%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3E%3Ci%3E.%3C/i%3E%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EVisit our%3C/span%3E%3Ca href=%22https%5C://www.stonybrook.edu/jobs/working-here/%22%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3E %3Cstrong%3EWHY WORK HERE%3C/strong%3E%3C/span%3E%3C/a%3E%3Cspan style=%22font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3E %3C/span%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3Epage to learn about the %3Cstrong%3Etotal rewards%3C/strong%3E we offer.%3C/span%3E%3Cbr%3E%3Cbr%3E%3Cspan style=%22color%5C:black;font-family%5C:Arial, Helvetica, sans-serif;font-size%5C:16px;%22%3EThe starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible

compensation

at the time of posting.%3C/span%3E%3C/p%3E