District Office Specialist

Are you organized, detail-oriented, and passionate about supporting students, staff, and your community?

AHSTW Community School District is seeking a dedicated District Office Specialist to join our team! This position offers an opportunity to make a meaningful impact by supporting the people, programs, and daily operations that help our district succeed. We invite you to be part of the Viking Team!

Activities:

1. Accounts Payable

• Manage district purchasing processes and supply orders.
• Maintain vendor records, including collecting W-9 forms and direct deposit (ACH) information.
• Review and reconcile invoices with purchase orders and verify receipt of purchased goods and services.

1. Accounts Receivable

• Prepare and process open enrollment and concurrent enrollment invoices.
• Receive and process payments, including checks and electronic transactions.
• Prepare and process bank deposits.
• Enter and maintain accurate financial records in district software.
• Scan and upload cash receipt documentation into Software Unlimited.
• Reconcile financial records and supporting documentation to ensure accuracy.

1. Human Resources and Payroll

• Prepare, organize, and maintain employee personnel files.
• Prepare and process new hire documentation.
• Coordinate and process employee background checks.
• Review and verify the accuracy of employee timecards.
• Review employee absence requests and reconcile substitute personnel to the appropriate leave and payroll records.
• Maintain accurate documentation and records to support payroll processing and Business Office operations.

1. Student Information and State Reporting

• Support the accuracy and maintenance of student records within the district's Student Information System (SIS).
• Assist with required state reporting, including student identification numbers, BEDS, and SRI reporting.
• Enter and maintain student fees and registration information.
• Assist with student enrollment and registration processes.

1. District Operations and Programming

• Maintain and update district administrative software systems, including JMC and Software Unlimited.
• Coordinate and schedule community use of district facilities, including gymnasiums, cafeterias, and other designated spaces.
• Prepare and reconcile cash boxes for school-sponsored activities and events.
• Provide administrative and clerical support for district programs, activities, and operations.

1. Medicaid Billing Support

• Support AHSTW Community School District's partnership with Timberline to facilitate accurate and timely Medicaid billing for eligible special education services.
• Assist with maintaining and organizing required billing documentation and records.

1. Collaboration and Office Support

• Provide office coverage and clerical assistance to other district personnel as needed.
• Collaborate with district administrators, office personnel, and other staff to support efficient daily operations.
• Maintain confidentiality and professionalism when handling student, employee, and district information.

1. Other Duties

• Perform other duties as assigned by district administration to support the effective operation of AHSTW Community School District.

With interest please submit the following documentation to Mr. Darin Jones [darin.jones@ahstwschools.org] or Mrs. Alisha Cook [alisha.cook@ahstwschools.org] at 768 South Maple Street, Avoca, IA 51521.

Requested Documentation:

• Letter of Interest
• Resume
• Letters of Reference [3 minimum]