Project Coordinator
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- Employment type
- full_time
- Source
- adp
POSITION DETAILS
The Project Coordinator is a hands-on link between operations, project management, and back-office teams on access construction projects. This role bridges the gap between operations and back-office and between operations and project management by supporting the order process, contracts and subcontracts, field documentation, and the operations board, helping projects run smoothly.
KEY RESPONSIBILITIES
Operations & Project Management Liaison
- Serve as the liaison between operations and project management to ensure projects run smoothly, bridging the gap between operations and back-office teams (Accounting, Human Resources, EHS) so information, documents, and requests flow accurately and on time.
- Serve as a primary point of contact between field personnel and back-office teams, resolving questions and routing issues to the right owner.
- Track project progress and flag discrepancies related to time, documentation, or status, escalating issues appropriately.
Project Management & Construction Management Support
- Assist Project Managers with the order process, including applicable purchase orders, contracts, subcontracts, and the schedule of values.
- Assist Construction Managers in maintaining and keeping the operations board up to date.
- Coordinate with accounting to support project closeout and billing processes.
- Prepare reports and summaries as requested by management.
Field Documentation, Contracts & Purchasing
- Help with daily job journals and review field logs for accuracy and completeness, following up with field personnel as needed.
- Set up purchase orders and subcontract agreements, and review contracts, following established processes and documentation requirements.
- Create bills of lading (BOLs) to support material and equipment movement.
- Keep project records current by entering field logs and project updates into company systems and saving contracts, COIs, and project documentation in designated folders.
JOB REQUIREMENTS
At Dakota, we take on and execute some of the most challenging access projects in the country. To help us successfully execute our projects, we are looking for a Project Coordinator with these qualifications:
- Proven experience in a project support, coordination, or operations role in a deadline-driven environment.
- Strong organizational skills with excellent attention to detail in managing documentation, data entry, and follow-up tasks.
- Strong written and verbal communication skills to effectively support collaboration between field and office teams.
- Proficiency in Microsoft 365 (Excel, Word, Outlook, Teams) and experience working with document management systems.
- Ability to identify discrepancies in project data and escalate issues appropriately.
- Ability to act as a liaison and build strong working relationships across operations, project management, and back-office teams.
Preferred Qualifications
- Experience in the access construction, civil construction, energy infrastructure construction, or a related field is a plus.
- Familiarity with purchase orders, contracts, subcontracts, schedules of values, bills of lading (BOLs), COI requests, and supporting field personnel.